Coordinator III - Facilities & Vendor Management | Hybrid

Job Description

Job Description

Here are the job details for your review:

Job Title: Coordinator III

Client: CVS Health

Location: One CVS Drive Woonsocket RI USA 02895
Duration: 6 months (Possibility of Extension)

Shift: M-F 8 AM - 4:30 PM
Pay Rate: $24.99/HR on W2

Work Schedule:

• Hybrid/In Office- Tuesday, Wednesday, Thursday

Role:

• Administrative Position (training will be provided)
• Entire Team is based in Office

Interview Process

• First Interview: Microsoft Teams (Virtual)
• Second Interview (if required): Onsite

Candidate Resume Snapshot Questionnaire

Candidates must include responses to the following at the top of their resume:

1. How many years of experience do you have in administrative, facilities, or trade-support roles?
2. Describe your experience supporting vendors or service providers (types of vendors and responsibilities).
3. What tools or systems have you used for reporting, work order tracking, or vendor management?
4. Rate your Excel proficiency (Beginner, Intermediate, or Advanced) and list functions used (e.g., Pivot Tables, VLOOKUP, XLOOKUP).
5. Describe your experience managing multiple projects or priorities simultaneously.
6. Are you able to work onsite in Woonsocket, RI every Tuesday, Wednesday, and Thursday?
7. Are you available to work Monday–Friday, 8:00 AM – 4:30 PM for the full contract duration?
8. Do you have a verifiable High School Diploma or GED?

Position Summary

The Coordinator III will assist with the management of the General Carpentry trade for CVS Retail Stores. This role supports daily operations through reporting, aging work orders, data analytics, mail sorting, violation tracking, and vendor proposal review and approval. Training will be provided, and the entire team is based in the office.

Primary Responsibilities

• Coordinate vendors and service providers
• Support service level adjustments (SLAs)
• Monitor compliance and vendor performance
• Perform administrative tracking and reporting
• Track and manage aging work orders
• Sort and track incoming mail
• Monitor and track violations
• Review and approve vendor proposals
• Analyze data and prepare recurring reports
• Assist in managing General Carpentry trade operations for CVS Retail Stores

Qualifications

• High School Diploma or GED required
• Bachelor's degree in Business Administration, Facilities Management, Trade, or a related field preferred
• Minimum 2+ years of relevant work or trade school experience
• 2+ years of experience recognizing and measuring key performance indicators (KPIs)
• 2+ years of property vendor or program management experience
• 2+ years of analytical and reporting experience
• 2+ years of vendor management experience, including conducting vendor business reviews
• 2+ years of experience managing multiple projects simultaneously
• 3+ years of Microsoft Office Suite experience
• Intermediate to Advanced Microsoft Excel skills

Top Required Skills

1. Vendor & Trade Coordination

• 2+ years supporting vendors or trade programs
• Experience coordinating service providers
• Reviewing vendor proposals
• Tracking service level agreements (SLAs)
• Supporting vendor performance and business reviews
• Experience in facilities, property, or retail trade environments preferred

2. Analytical & Reporting

• Intermediate to Advanced Excel proficiency
• Experience using:
• • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Data formatting
• Ability to analyze large datasets
• Experience tracking KPIs, aging work orders, compliance metrics, and service levels

3. Administrative Program Management

• 2+ years managing multiple workstreams simultaneously
• Strong organizational and prioritization skills
• Experience with compliance activities, audits, or violation tracking preferred
• Ability to multitask, adapt to changing priorities, and work in a fast-paced environment

Additional Requirements

• Safety Sensitive position
• Strong attention to detail
• Ability to manage stress and shifting priorities
• Curious, analytical, and investigative mindset
• Entire team works from the office during onsite days
• Administrative experience required (training provided)