Senior Legal Administrative Assistant

Position Title: Senior Legal Administrative Assistant

Salary Range: $105,000-$125,000 / Year, DOE

Bring your litigation expertise to a role where your judgment, organization, and leadership will have a real impact. We are seeking an experienced Senior Legal Administrative Assistant to provide high-level support within a sophisticated commercial litigation practice. This role will partner closely with attorneys to manage complex matters from inception through resolution, prepare and file critical legal documents, maintain demanding case calendars, and help develop junior members of the legal support team.

The ideal candidate is a seasoned commercial litigation professional who understands the pace and precision required in complex state and federal matters, anticipates what attorneys need before they ask, and takes genuine ownership of keeping cases organized and moving forward.

Responsibilities

• Provide high-level administrative and litigation support to attorneys handling sophisticated commercial matters from inception through final disposition
• Prepare, edit, proofread, and finalize pleadings, motions, discovery, correspondence, and other complex legal documents
• Prepare and manage state and federal court filings while maintaining accurate calendars for court deadlines, hearings, and case milestones
• Coordinate new client intake, conflicts, engagement letters, billing, trust accounts, expense reports, attorney time entries and travel arrangements
• Create and maintain organized electronic case files and document management systems using platforms such as NetDocs, Elite, BigHand and DocuSign
• Anticipate attorney needs, manage competing priorities, and coordinate meetings, conferences, client communications, and case-related logistics
• Train and mentor junior Legal Administrative Assistants and Legal Support Assistants while collaborating across the team to balance workloads and improve processes

Requirements

• Based in the San Francisco area
• 5+ years of commercial, corporate, business, real estate, or employment litigation experience within a law firm or comparable legal environment
• Extensive hands-on experience with state and federal e-filing, including preparing pleadings, motions, discovery and related litigation documents
• Advanced proficiency in Microsoft Word, Excel and Outlook with strong document formatting, proofreading and file management capabilities
• Experience with document management and time and billing systems, preferably NetDocs or NetDocuments and Elite
• Proven ability to manage new client intake, billing, file maintenance, calendars, travel arrangements and expense reimbursements with exceptional attention to detail
• Demonstrated leadership experience training or mentoring junior legal support professionals
• Excellent communication, organization and prioritization skills with the ability to work independently and collaboratively across a team, with a bachelor's degree preferred

Benefits

• Hybrid schedule after training with three days per week in the office
• Medical, dental and vision coverage plus life insurance and short-term and long-term disability insurance
• 401(k) with generous employer contributions and matching plus access to Flexible Spending Accounts and Health Savings Accounts
• Generous PTO, paid holidays, paid sick leave and 12 weeks of paid parental leave
• Robust family-focused benefits including fertility and family planning support, adoption and surrogacy expense assistance, Bright Horizons Family Care Services and Employee Assistance Program access
• Long-term career advancement within an Am Law 100 firm, including the opportunity to mentor others while growing within an inclusive and collaborative workplace

If you are an accomplished litigation support professional ready to bring your expertise, leadership, and attention to detail to a high-performing legal team, apply today and take the next step in your career.


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