Accounts Payable Coordinator (Part-time)

Working at Regis University As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Job Summary: Reporting directly to the Accounts Payable Manager, the Accounts Payable Coordinator plays a critical role in ensuring the accurate and timely processing of vendor payments, which directly supports the university's operational efficiency and financial integrity. By maintaining strong internal controls, upholding fiscal responsibility, and ensuring the continuity of essential services, this position contributes to the University's broader mission of delivering high-quality education and service to its students, faculty, and community partners, The ideal candidate will possess excellent communication skills, be able to think critically to discern customer needs, and exhibit a meticulous attention to detail. Major Duties and Responsibilities: Invoice and Expense Processing – Process invoices and expenses through the Chrome River accounting system for vendor and employee reimbursements, ensuring compliance with fiscal policies and accurate information, including: Invoice number, invoice date, fiscal year, dollar amount, and that the invoice is not a duplicate and budget manager approval. Maintain timely invoice payments by running pending invoice reports in Chrome River. Apply judgment to resolve compliance issues and propose policy changes when necessary, consulting the Manager and Controller as needed. File System Management – Oversee and maintain the accounts payable file system in SharePoint. Update accounts payable documentation to ensure prompt and organized access to information daily. Customer Service – Provide excellent customer service by addressing inquiries from internal and external users regarding invoices, reimbursements, PCard expenses, and cash advances. Run departmental reports as requested and research vendor payment details (e.g., payment date and amount). Support Accounts Payable Manager – Maintain compliance with fiscal policies by handling manual entry for Blanket Purchase Orders (BPOs). Monitor and manage the Chrome River system, invoice email inbox, and PCard email inbox. Assist the AP Manager by managing these tasks, ensuring smooth and collaborative departmental operations. New Employee Support – Assist new employees with purchasing card platforms by scheduling one-on-one sessions. Provide solutions via email, including screenshots, to guide employees in reconciling monthly purchasing card transactions. Working Conditions: This position is based in an office setting and follows the University’s standard business hours. Required Qualifications: High School Diploma/GED required, or one year of Accounts Payable experience. One year of general experience in an accounts payable department is required if candidate does not have a high school diploma or GED. Ability to accurately and efficiently perform data entry, ensuring precision and compliance with organizational standards. Ability to communicate effectively in English, both orally and in writing. Preferred Qualifications: A bachelor’s degree General office experience is preferred. Prior experience with computers and relational databases Benefits: Comprehensive group health insurance, including medical, dental, vision, disability and life insurance. A generous tuition benefit for employees, spouses and dependents. Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection. The "Gift of Time" when Regis closes between Christmas Day and New Year's Day. Options for flexible work arrangements based on position. 26-27 Employee Benefits Summary or View the Regis Benefits Guide Annual Security and Fire Safety Report The Regis University Annual Security and Fire Safety Report is now available. This report includes crime statistics for all of Regis’ campuses that include the Northwest Denver Campus, and the Thornton Campus. The Annual Security and Fire Safety Report contains the previous three years of Clery Act crimes that occurred on campus, in certain non-Campus buildings (property owned or controlled by Regis University), and on our public property within or immediately adjacent to and accessible from our campuses. The report also includes policies concerning campus security, Violence Against Women Act, drug and alcohol policies, and fire safety. You can request a copy of this report by contacting Campus Safety at View phone number on click.appcast.io, or by using this link: 2024-annual-security-and-fire-safety-report.pdf Regis University's Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has one additional campus in Thornton, Colorado. Contact Human Resources Department of Human Resources K-4 3333 Regis Boulevard Denver, CO 80221-1099 Telephone: View phone number on click.appcast.io View email address on click.appcast.io Employee Benefits At Regis University, we know benefits are important to an employee’s financial security and sense of well-being. Regis University is pleased to offer employees a competitive benefits package designed to enhance the employee’s quality of life. Eligible employees may participate in medical, dental, vision, retirement and disability plans. View the Regis Benefits Guide Annual Security and Fire Safety Report Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola Regis University seeks to build a more just and humane world through transformative education at the frontiers of faith, reason and culture. In everything, Regis shepherds the development of the whole person in relation to the common good, asking, "How ought we to live?" In accordance, with our Catholic, Jesuit values, and in accordance with our mission, Regis University seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve our increasingly diverse student body, which includes students of all backgrounds, including those from historically-marginalized backgrounds, to maintain the excellence of the University and to offer our students varied disciplines, perspectives, and ways of knowing and learning. The key Jesuit values of cura personalis, magis, men and women for and with others, unity of mind and heart, contemplatives in action, and finding God in all things are the foundations on which we work. Through an understanding and assimilation of these values, it is expected that our employees will advance the University’s mission in the work they do to support the students, the University and the community, thereby accomplishing the University’s strategic objectives and Jesuit Catholic education mission. Regis University is committed to maintaining a humane atmosphere in which the civil rights of every individual are recognized and respected. Regis University does not unlawfully discriminate in either the provision of educational services or in employment practices on the basis of race, color, religion, national origin, creed, ancestry, gender, age, marital status, sexual orientation, military or veteran status, physical or mental disability, or any other characteristic protected by local, state, or federal law. Within this context, Regis University does reserve the right to give employment preference to persons who demonstrate by word and practice a commitment to the University’s mission and educational goals." This statement is intended to indicate clearly that the University is morally committed to the principles of nondiscrimination – that we want to do this rather than just have to by law. Pay Rate: $24.04/ hourly Application Deadline: September 4th, 2026. #J-18808-Ljbffr Regis University