Accounts Receivable Coordinator

Accounts Receivable Coordinator

Pure Power is seeking a highly organized and detail-oriented Accounts Receivable Coordinator to support the financial success of our engineering projects. This role is responsible for collections, cash application, account reconciliations, resolving billing discrepancies, maintaining customer account records, and ensuring timely payment.

Reporting to the Director of Finance and Accounting, the Coordinator serves as a key liaison between Accounting, Project Management, Operations, Sales, and clients. The role also manages client documentation requirements, including credit references, lien waivers, and AIA billings. Success in this position requires strong communication, organization, and problem-solving skills, along with the ability to take ownership and thrive in a fast-paced, project-driven environment. Experience in engineering, architecture, construction, or project based professional services is required.

Pure Power is an engineering firm specializing in designing big, challenging, and high-profile Solar PV systems. As a full-service engineering firm, we create the electrical and structural drawings and calculation packages for bidding, permits and construction, as well as supporting the lead up to the full engineering drawings, primarily interconnection support and electrical/structural feasibility studies.

Those that join the company have an opportunity to:

• Work in a fast growing, exciting, & innovative industry
• Have a career with purpose and impact on the environment
• Contribute to the best and largest firm in the solar industry with a great reputation built over the past 10 years
• Take pride in the fact that our services really are the best in the industry. There is no "fake it until you make it" here

Essential Responsibilities

• Coordinate with Project Managers and the billing team to confirm that invoice aligns with project milestones, contract terms, completed work, and client requirements.
• Process, verify, and accurately apply customer payments, credits, refunds, and maintain current account records.
• Monitor Accounts Receivable aging and proactively follow up with clients on outstanding invoices and payment status.
• Research and resolve payment application discrepancies, account issues, payment disputes, and other collection matters.
• Maintain professional relationships with clients and work with their Accounts Payable teams to reconcile accounts and facilitate timely payment.
• Prepare and manage credit references, lien waivers, AIA billings, and other required client documentation.
• Prepare monthly Accounts Receivable reports, aging analysis, and information for management review.
• Lead quarterly Accounts Receivable discussions with Project Managers and engineers to address collection challenges and problematic client accounts.
• Perform other company, Accounts Receivable and Accounting-related responsibilities as assigned.

Requirements

Qualifications

• 3+ years of Accounts Receivable or related accounting experience.
• Proficiency in Microsoft Excel and strong written and verbal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to build relationships with clients and internal departments, including those in leadership roles.
• Associate or bachelor's degree in accounting, Finance, Business or related field.
• Experience in engineering, architecture, construction, or project based professional services is required.

Location

This position will be based out of our exciting downtown Hoboken, NJ Headquarters with the flexibility to work a hybrid in-office and remotely weekly schedule. We are next to public transportation options from NYC and Northern NJ. We also provide a parking spot for the days when an employee wishes to drive to the office and for those that utilize public transportation, we will cover the costs associated with traveling to and from the office.

Compensation and Benefits

We offer a competitive salary commensurate with experience. We pay 100% of our employee medical, dental, and vision benefits costs, offer 401k matching, commuter benefits and much more.

Salary Range

$70,000 - 80,000 annually.

Equal Opportunity Employer

Pure Power is an Equal Opportunity Employer (EOE) that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, gender identity, marital status, organ donation, or length of hair. We recognize that diversity and inclusion is a driving force in the success of our company.