Workday Integration Specialist

Job Description

Workday Administrator & Integrations Specialist

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Department: Information Technology

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Reports To: Director of Application Development

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Location: Onsite

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Employment Type: Full-Time

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Key Responsibilities

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1. Tenant Administration & System Optimization
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• Serve as the primary technical owner for Workday HCM, managing configuration across Core HCM, Onboarding, and Time/Absence.
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• Maintain, test, and enhance Business Process Framework (BPF) configurations, condition rules, and validation rules to support corporate and field branch operations.
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• Manage Workday security architecture: maintain role-based, user-based, and domain security policies, ensuring compliance, data privacy, and audit readiness.
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• Lead the evaluation, regression testing, and deployment of Workday’s semi-annual feature releases (R1/R2) in partnership with HR stakeholders.
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1. Integration Development & Operational Monitoring
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• Actively monitor, support, and troubleshoot scheduled integration runs, proactively diagnosing interface failures, payload drops, and data discrepancies.
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• Maintain and build integrations using Enterprise Interface Builder (EIB), Core Connectors, Document Transformation, and Workday Studio.
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• Support critical automated feeds connecting Workday to surrounding enterprise systems (including our ATS, external time-tracking/dispatch systems, and downstream ERP engines).
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• Build and refine custom transformations (XSLT) and web services (SOAP/REST) to support evolving data requirements between IT, HR, and Operations.
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1. Managed Services Transition & Operational Excellence
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• Lead technical cutover and knowledge transfer from our incumbent Workday Managed Services Provider (AMS).
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• Audit and document the current tenant footprint: inventory active integrations, runbooks, credential rotations, and open technical debt.
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• Establish internal ticketing, change management, and environment promotion standards (Sandbox/Preview to Production) to ensure system stability.
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1. Reporting, Analytics & Data Integrity
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• Design, build, and maintain complex custom reports (Advanced, Matrix, Composite) and calculated fields for HR leadership, Finance, and Executive teams.
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• Perform regular tenant data audits to identify configuration gaps, synchronization failures, or orphan records, driving automated data validation where possible.
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Required Qualifications

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• Experience: Minimum 3–5 years of dedicated, hands-on Workday HCM system administration in a mid-to-large enterprise (preferably multi-location, distributed field, or hourly workforces).
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• Integrations Expertise: Proven, demonstrable track record developing, modifying, and troubleshooting Workday integrations using EIBs, Core Connectors, and Workday Studio.
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• Proficiency in XSLT, XML, and Web Services APIs.
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• Security & Governance: Solid understanding of Workday security groups (role-based, user-based, intersection), business process definitions, and supervisory organization structures.
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• Cutover / In-Sourcing Mindset: Comfort stepping into a tenant built or maintained by a third-party vendor, conducting technical discovery, and establishing internal runbooks.
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• Problem-Solving & Communication: Strong interpersonal skills with the ability to translate complex technical constraints into clear, pragmatic solutions for non-technical HR and business leaders.
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Preferred Qualifications

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• Workday Pro Certification (Core HCM, Integrations, or Reporting) is a strong plus.
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• Prior experience transitioning a Workday environment from an external AMS/managed service partner to an internal IT model.
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• Experience interfacing Workday with enterprise ERP systems (e.g., JD Edwards/E1, SAP, Oracle) or industry-specific field service management tools (e.g., ServiceTitan).
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• Exposure to modern recruitment platform integrations (e.g., iCIMS)
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Benefits: Health, Dental, Vision, 401K, paid time off, tuition reimbursement, parking