Payroll Coordinator

Job Description

Job Description

Overview

Join a Team That Changes Lives

For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives.

Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.

At Elwyn, we take care of you while you care for others. We offer:

• Generous Paid Time Off
• Comprehensive Medical/Dental/Vision Benefit Packages
• Earned Wage Access/On-Demand Pay
• Paid On-the-Job Training
• Tuition Reimbursement
• Career Advancement Opportunities and Growth
• Flexible Schedules
• Retirement Savings Plan

Join us and be a part of something bigger. Apply today.

Responsibilities

Elwyn seeks a Payroll Coordinator to provide a full array of payroll services, deliver timely and accurate financial information, and participate in the daily transactions associated with the processing of payroll.  The Payroll Coordinator will have an active role in evaluating, implementing, testing, training and ongoing support of the automation of payroll and timekeeping practices, inclusive of those which may currently be paper based.

Duties & Responsibilities

• Ensure accuracy of payroll processing for all Elwyn companies, subsidiaries and affiliates with activities including but not limited to:
  
  • Review, prepare, process assigned payroll records in accordance with all federal, state and local payroll tax regulations as well as internal payroll policies, procedures and established timelines while maintaining confidentiality of all data
  • Enter various employee data for new or existing employees including payroll life cycle data (new hire / term), direct deposit authorization, taxes, garnishments, 403(b), voluntary benefits, Time & Labor data, other changes 
  • Work directly with employee to assist with direct change updates via Employee Self Service Portal
  • Load various payroll data including secondary pay worksheets, bonuses, premium pay, termination final pay, short term disability, third party sick pay, other transactions
  • Assist in supporting managers & time and scheduling editors with questions as they relate to processing of time system records, exception review, missing punches, overtime analysis and other checks and balances
  • Perform pre- and post-payroll audits, reporting, and reconciliations with tasks including but not limited to exempt payment review, hours and pay code usage review, and verifying accuracy of special transactions
  • Assist in calculation, processing, and distribution of any manual checks 
  • Participate in full-cycle payroll process including employee payroll record updates, collection, approval and reconciliation of payroll, payroll reports and processing of third-party vendor files and payments
• Process client payroll new hires and terminations. 
• Review, research, and prepare payroll corrections for processing; track and maintain communications within internal payroll team on employee trends, training needs, and suggestions for system modification
• Maintain current knowledge on all wage & hour regulations, systems pay, work and accrual rule calculations; interact with programs and employees, showing breakdown of these calculations when needed
• Coordinate with Payroll Systems Analyst on time and work rule configuration from testing through production
• Respond timely to all wage requests from internal and external sources; verifications of employment (VOEs), financial, credit, childcare subsidies (CCIS), subpoenas, workers comp verifications, audit, and budgetary requests
• Manage all internal needs for garnishment processing; coordinate with payroll vendor to ensure materials and payments are being processed accordingly 
• Maintain effective communications, both verbal and written, with all levels of workforce, to discuss, research, evaluate, and resolve routine issues
• Participate in ongoing payroll data review, analysis and optimization of aforementioned activities 
• Assist in creation of new report formats, tracking tools, and improvement of existing methods to analyze, project, and record results on payroll department functions
• Perform other duties as assigned

Qualifications, Education & Experience

• High school diploma or equivalency diploma
• Three (3) years’ payroll processing experience
• Experience with Time & Payroll products; Enterprise systems
• Experience with California-based payroll processing; including but not limited to basic knowledge of overtime and final check processing
• Experience with garnishment processing
• Knowledge of payroll rules and regulations, federal, state and local; including but not limited to basic knowledge of overtime rules
• Strong analytical skills, keen attention to detail, ability to prioritize and work within strict deadlines
• Adaptive to changing priorities in a dynamic, fast-paced environment; adaption to changing technology
• Demonstrated ability to work effectively as part of a team
• Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills
• Demonstrated strong time management and organizational skills
• Demonstrated excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision
• Position will require at least 4 hours continued education per quarter in a field related to the position: Payroll, Tax, Garnishments, etc.
• Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, and Outlook