Accounts Payable Specialist

Base Pay $32.00 - $35.00 / Hour Job Category accounting, accounts payable, ar Employee Type Full-Time Non-Exempt Manage Others No Position Title: Accounts Payable Specialist Department: Accounting Reports To: Accounting Manager FLSA Status: Non-Exempt Location: Kearney Mesa, California Pay Range: $30.00 - $35.00 per hour Position Summary The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring invoices are processed accurately, timely, and in accordance with established accounting procedures. This role supports the Accounting Department’s monthly close process and works closely with internal stakeholders and external vendors to resolve discrepancies and maintain strong vendor relationships. Essential Duties and Responsibilities The following duties are representative of the role but are not all-inclusive. Employees are expected to perform other related duties as assigned to support departmental operations. Process accounts payable invoices with accuracy and timeliness, ensuring proper coding and required approvals Resolve discrepancies related to invoices, purchase orders, pricing, and payments Establish and maintain effective working relationships with new and existing vendors Ensure invoices are paid in accordance with payment terms and internal procedures Process due invoices for payment and monitor aging reports Review monthly vendor statements, identify outstanding invoices, and request missing documentation as needed Compare purchase orders, pricing, terms, and additional charges for accuracy Monitor the Accounting department email inbox and route invoices appropriately Provide payroll processing support as a backup to the Accounting Manager Assist the Accounting team with tasks necessary to support an accurate and timely month-end close Qualifications Education and Experience Bachelor’s degree in Accounting, Finance, or a related field, or an equivalent combination of education and experience Minimum of one (1) year of experience working in an accounting department with hands-on accounts payable responsibilities Knowledge, Skills, and Abilities Strong organizational skills with a high level of attention to detail Ability to manage multiple priorities and meet deadlines in a fast-paced environment Professional demeanor when handling sensitive and confidential information Effective written and verbal communication skills Ability to communicate and collaborate across all levels of the organization Strong time-management and workload-prioritization skills Proficiency with Microsoft Office Suite and accounting software Demonstrated ability to maintain confidentiality and exercise sound judgment Physical Requirements The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to sit for extended periods Frequent use of hands and fingers for typing, handling documents, and operating office equipment Ability to talk, hear, and communicate effectively Occasional standing and walking Ability to lift and/or move up to 10 pounds regularly and up to 25 pounds occasionally Verde Property Services is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment and to fostering a diverse and inclusive work environment. Summary The Accounts Payable Specialist plays a key role in supporting the financial operations of a busy landscaping company. This position is responsible for processing vendor invoices, tracking job-related expenses, ensuring timely and accurate payments, and maintaining organized financial records. Because landscaping companies manage multiple projects, job sites, seasonal labor, and material purchases, the Accounts Payable Specialist must be detail-oriented, organized, and comfortable navigating a fast-paced environment. Key Responsibilities Receive, review, and enter vendor invoices, ensuring accuracy and proper coding to jobs, departments, and cost categories. Match invoices to purchase orders, delivery slips, and service agreements. Verify pricing, quantities, and approvals prior to payment. Prepare bi-weekly check runs, ACH payments, and credit card reconciliations. Maintain positive relationships with vendors by ensuring timely and accurate payments. Job Costing & Expense Tracking Allocate invoices to specific landscaping projects, phases, and cost centers. Collaborate with project managers, field supervisors, and the procurement team to resolve discrepancies. Monitor budget variances and identify unusual or incorrect charges. Assist with reporting on material, subcontractor, and job-related expenses. Set up new vendors and maintain updated vendor files, W-9s, insurance certificates, and payment terms. Reconcile vendor statements and follow up on missing or incorrect invoices. Ensure compliance with company purchasing policies and state requirements. Support month-end closing by preparing AP reports, accruals, and reconciliations. Assist with audits, year-end reporting, and other accounting functions. Communicate with internal departments to ensure accuracy of job and expense documentation. #J-18808-Ljbffr