Personal Assistant

Benefits:

• Health insurance
• Paid time off
• 401(k)

Personal Assistant

Every Role Matters. Every Interaction Builds Patient Trust & Loyalty.

Our practices Category of One philosophy guides everything we do. Its our commitment to creating an elevated patient experience thats unmatched in dentistrywhere every patient feels genuinely cared for every interaction builds trust and every team member plays a meaningful role in delivering exceptional care.

For more than 43 years weve treated our patients like family. That commitment comes to life through our Three Pillars of Service which guide every team memberregardless of rolein creating the exceptional experience our patients know and trust.

Pillar #1 - Relational Dentistry - The heart of what makes Babylon Dental Care a Category of One practice.

• We treat every patient like family with empathy kindness and respect
• We listen first build trust and create meaningful relationships with our patients and each other
• We care for the whole personnot just their teeth

Pillar #2 - Clinical Excellence - How we deliver exceptional care.

• We combine clinical expertise with thoughtful treatment planning.
• We help patients achieve healthier smiles and better overall health.
• We believe exceptional outcomes begin with exceptional care.

Pillar #3 - Transactional Care - Where trust and clarity come together.

• We communicate insurance benefits fees and payment options with honesty and transparency.
• We help patients understand their financial responsibilities with confidence and compassion.
• We believe financial conversations should feel supportivenot stressful.

As a Personal Assistant youll play an important role in that experience. By supporting our COO with day-to-day professional and personal tasksfrom scheduling and travel to caring for the familys dogsyoull free up her time and energy to lead our practice and elevate the experience of every patient we serve.

To hear about our approach directly from our COO visit Babylon Dental Care
Creating a Category of One patient experience starts with creating a Category of One team experience. We invest in comprehensive training ongoing development supportive leadership and opportunities for career growth.

• A Caring Legacy: Step into a role where your work directly contributes to a legacy of exceptional dental care and community service. Privately owned we honor all who want to serve.
• Collaborative Practice Environment: Enjoy an environment created to foster and motivate all to learn the basics of service. Our team works together to help one another serve our patients with the highest quality of care. We recognize and appreciate the wholehearted professional you feel called to be.
• Growth and Development: At Babylon Dental Care your professional development is paramount. We invest in each team members growth ensuring that your career flourishes with us.

We Invest in Your Success
From day one youll have the training support and resources you need to build confidence in your role.

• 15-Day Global Training Program our (very unique) cross-department training program that shows you how and what all departments do to support you in your role
• A dedicated Ambassador to walk you through your onboarding
• Customized individualized training to help you master your role as a Personal Assistant
• Introduction to Babylon Dental Cares entire service and culture mindset

Opportunities to Grow
We believe in promoting from within whenever possible and this role can be your stepping stone to success and professional growth within our practice. For team members who consistently demonstrate leadership accountability and a commitment to our values we offer opportunities for growth through our Leadership Pathway Program . Senior leaders provide mentorship coaching and real-world guidance to help future leaders build the skills and confidence needed to lead successfully.

A Team That Supports One Another
Our culture is built on collaboration encouragement and celebrating each others success. Through our Category of One Green Apple Moments we recognize team members who go above and beyond. Just as a green apple stands out in a bushel of red apples these moments celebrate the people who make an extraordinary impact on our patients and teammates.

What to Expect

Just as were intentional about creating an exceptional patient experience were equally committed to creating an exceptional team member experience. Heres what you can expect from us:

• A fast-paced challenging and exciting work atmosphere where everyone is focused on making you successful and happy in your role
• A collaborative supportive team that wants you to succeed
• Comprehensive training and the tools you need to build confidence in your role
• Our support every step of the way from your first day forward
• A workplace built on accountability continuous learning and celebrating each others successes

What Success Looks Like
Our practice is very busy and growing quickly so were looking for someone who:

• Is reliable punctual and team-orientedpersonally responsible for being on time and present for every shift
• Is an out-of-the-box thinker who collaborates to support the teams growth
• Is empathetic and compassionate
• Multi-tasks effectively in a fast-paced environment
• Is comfortable in patient communication and connection
• Is open to learning technologies that enhance our patient care and service
• Is self-motivated and takes initiative without constant direction
• Remains calm under pressure and communicates strongly
• Is always willing to go the extra mile for our patients and team

One Final Thought
If youve made it this far we hope something about Babylon Dental Care has sparked your interest.

Before you apply we want to be transparent about one thing: reliability and punctuality are part of our culture. Every role contributes to the patient experience and our patients and teammates depend on one another every day.

If youre someone who shows up prepared on time takes ownership and can be counted on by your team we think youll thrive at Babylon Dental Care.

Job Overview
Our COO is seeking a full-time Personal Assistant to help streamline her day-to-day life. This role requires a mature highly organized individual with excellent attention to detail a calm demeanor and a no task is beneath me attitude. The right candidate will be comfortable supporting both professional and personal tasksincluding caring for the familys dogsenjoy wearing many hats and thrive in a dynamic home-based environment.

• Schedule: MondayFriday 9:00 AM5:00 PM (must be flexible and willing to work outside of the standard work week as needed)
• Location: Onsite position; the ideal candidate is local to the Riverhead NY area
• Travel: Occasional travel required; a clean license and a car are required

Experience Required

• At least 23 years of proven verifiable experience in a similar role with excellent long-term references
• Experience as a Personal Assistant or in a similar role in a private residence is preferred
• Comfortable and experienced caring for dogs including transporting them to appointments
• Tech-savvy and efficient with email calendar apps and online ordering
• Valid drivers license and a clean driving record
• US work authorization seeking a long-term role

What Youll Do as a Personal Assistant
Executive & Household Support

• Ensure smooth functioning of the COOs schedule keeping the executive organized in day-to-day life and proactively anticipating needs.
• Serve as a liaison between the COO vendors and service providers for the home as needed.
• Maintain organized records of warranties contracts and important documents.
• Run errands as needed for the COO and Marketing team (post office Staples etc.).

Travel Events & Special Projects

• Plan and book travel for the COO family members and practice staff including flights accommodations ground transportation and itineraries.
• Book tickets for events make restaurant reservations and coordinate car service.
• Support the COO and practice staff with special projects including holiday cards gift purchases etc.

Pet Care

• Care for the familys dogs including their daily needs and routines.
• Schedule and take the dogs to vet grooming and other appointments as needed.

Team Collaboration & Practice Support

• Partner with existing household staff and practice staff as needed.
• Assist with general office tasks as needed.
• Work a flexible schedule including occasional evenings as needed by the COO (approved in advance).
• Maintain a high level of discretion and integrity keeping all information confidential.

Qualifications

• Highly motivated self-starter with exceptional organizational and communication skills
• Ability to take charge of various administrative and logistical tasks to support the COOs busy lifestyle
• Exceptionally detail-orientedsomeone who triple-checks items and gets through a list of assignments
• Strong administrative and time-management skills
• Ability to juggle multiple sometimes competing priorities seamlessly
• Outstanding written and oral communication skills
• Mature professional and discreet with unwavering professionalism and exceptional judgment
• Easy-going solutions-oriented and flexible
• Proactive and resourceful problem-solver who can handle challenges with minimal supervision
• Comfortable working in a home or informal office setting

Babylon Dental Care Perks:

• Competitive Compensation: Earn $22.00 to $25.00 per hour reflective of your skills and dedication.
• Comprehensive Benefits: Enjoy paid holidays paid personal time off sick time (as per NYS law) health insurance options $2500 on account for your own dental needs within the Practices and a 401K with employer match all starting after your first 90 days.
• Professional Growth: Opportunities for learning and advancement in a supportive environment that values innovation and hard work.

If youve read this far chances are youre looking for more than just a joband were looking for more than just someone to fill a position.

At Babylon Dental Care youll be part of something bigger than a job. Youll join a team thats committed to creating an exceptional patient experience investing in one anothers growth and making every interaction matter.

If youre ready to grow make a difference and contribute to a Category of One patient experience we encourage you to apply today.

We look forward to meeting you.

Compensation: $22.00 - $25.00 per hour

At Babylon Dental Care we dont just strive for excellencewe redefine it. Our goal is to be a Category of One dental practicewhere the patient experience is elevated to a level so exceptional that we stand apart from all other dental practices.

This isnt just a workplace; its a community where we challenge support and inspire each other to be the best versions of ourselves.

Whether youre starting at the front desk assisting chairside or managing patient relationships we offer continuous training leadership development and mentorship to help you grow.

OUR CORE VALUES

TEAMWORK

We create a culture of teamwork in which staff members willingly help one another reach their potential for the greater good of BDC and our patients.

GROWTH MINDSET

We foster an environment that welcomes and supports creativity and intelligence allowing the individual and company to continually grow and improve.

SERVING

We are committed to serving our patients and one another with genuine respect in a warm and inviting atmosphere.

QUALITY

our focus is a commitment to excellence in all that we do resulting in superior quality of service.

OVER DELIVER

We are passionate about giving more in value to our patients our community and our practice that what we expect in return.

ETHICAL

We trust one another to be ethical and act with honesty and integrity at all times.

FUN

Smile laugh and bring positive energy to our jobs.

Required Experience:

Junior IC