HR Assistant

Human Resource Assistant

The human resource assistant position is responsible for running the daily functions of the Human Resource (HR) department including hiring/on-boarding, reviewing time cards/schedules, benefits, leaves, and enforcing company policies and practices.

Essential Functions:

• Conducts recruitment efforts, pre-screen interviews, schedules in-person interviews with department managers
• Makes conditional job offers to potential candidates
• Schedules new hires for pre-employment physicals, drug screens and hearing/vision test and obtain results
• Conducts background checks and acquires employee eligibility verification records
• Clears new hire to begin and forward necessary paperwork to the HR Generalist for system processing
• Conducts employee orientations and trainings
• Monitors training program and ensure compliance
• Prepares necessary training materials and coordinates employee trainings
• Reviews time cards and oversee employee schedules. Ensure prepared for payroll submission. Submits time cards to Temporary Contract Agencies
• Assist with preparing timely employee performance evaluations and submit for approval. Once approved schedule evaluations with the appropriate managers
• Assist employees in benefits enrollments. Support the annual Open Enrollment Meetings
• Performs a daily 'Employees Out' review and notifies the appropriate management team
• Handles employee attendance counseling, records, and points
• Maintain and process personnel records and reports
• Coordinate/organize company lunches and support in company wide events
• Attends and participates in employee disciplinary meetings, terminations and investigations
• Handles employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to the HR Manager
• Provides clerical and operational support to the Human Resource Manager
• Maintains high standards of confidentiality of all employee records and information
• Accurately complete all required paperwork in a timely manner
• Communicate with other departments as necessary
• Keep work areas clean and organized
• Adhere to all company rules and policies
• Performs other related duties as assigned by supervisor