Administrative Assistant

Administrative Assistant

CA Escondido - Escondido, CA 92029

Overview

Salary Range $25.00 - $35.00 Hourly

About Us

Rose Paving LLC leads the industry in providing complete parking lot management solutions to commercial and industrial properties nationwide. We offer a collaborative work environment where employees can contribute to impactful projects while enjoying opportunities for growth and development. With a rich 50-year history, their commitment to quality and client satisfaction makes it an exciting place to build a career.

Why Join Us?

• Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off.
• Opportunities for Advancement: We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
• Team-Oriented Culture: We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
• A Fun & Supportive Environment: From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.

Qualifications

What you'll be doing

Reporting to the Director of Sales, the Administrative Assistant will support the operations and sales executives as well as Project Managers. In addition to general administrative tasks, you may assist with scheduling jobs, obtaining proper permits and licenses, preparing related reports and letters, maintaining subcontractor database, assisting with customer interface and problem resolution. Additional duties and special projects may also be assigned.

You will be responsible for

• Accurately produces contracts, sales letters, reports, job work orders, sub-contractor agreements and other correspondence, sometimes of a confidential nature, on a timely basis.
• Proofreads own work for accuracy.
• Organizes documentation, sets up and maintains all types of files and records for the office.
• Ensures that contract terms, manuals, directories, references and other records are up-to-date. Purges outdated information.
• Maintains computerized data files and monitors access, retrieval and back-up.
• Answers telephone promptly and in a professional, courteous manner and records messages when appropriate. Responds to routine calls, within guidelines.
• Conveys messages to proper individuals, in case of an employee's absence or unavailability.
• Other duties as assigned.

What skills & experience you'll bring to us

• Must be able to follow instructions and directions to perform job tasks.
• High School diploma or equivalent along with Business School courses or certification preferred.
• At least five years relevant experience.
• Demonstrates excellent skills in producing correspondence and documentation, organizing records, filing and answering telephones.
• Possesses excellent command of English language including both verbal and written skills.
• Demonstrates proficiency in operating personal computers and performing routine calculations.
• Must be comfortable with hands-on work environment.
• Timberline experience a plus.