Administrative Assistant III

Administrative Assistant III

The City of Poway is searching for an Administrative Assistant III in the Development Services Department to support the Planning and Land Development divisions. This position plays an integral role in providing internal customer service, agenda report management, public noticing, and general support responsibilities. The ideal candidate is a self-starter, has a keen eye for detail, is exceptionally organized, and possesses a drive to work as part of a team. If you have administrative experience and excellent customer service skills, we encourage you to apply! *This recruitment is to first fill a vacancy within the Development Services Department, however, those who are placed on the employment list may be contacted by other departments within the City if vacancies occur* Under direct or general supervision, performs a variety of routine to complex office administrative, secretarial, and clerical duties in support of an assigned City department or division(s), including document preparation, records management, and data entry; provides general clerical support on behalf of designated supervisory, managerial, or administrative positions; interacts frequently with the public and provides information or directs questions and requests to the appropriate staff; and performs other duties as required. Receives direct or general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

Salary: $58,145.98 - $70,676.94 Annually

Location: City of Poway, CA

Job Type: Full time - regular

Job Number: 26-31

Department: Development Services

Opening Date: 07/15/2026

Closing Date: 8/7/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana

Minimum Requirements/License or Certificates Required:

Any combination of the following education and experience which demonstrates the ability to perform the duties of this classification.

Experience: Four years of varied administrative support experience or two years of experience equivalent to Administrative Assistant II in the City of Poway. Education/Training: Equivalent to the completion of the 12th grade, supplemented by specialized training in business or secretarial science. Licenses and Certifications : Administrative Assistant III : may be required to obtain a certification as Notary Public, depending on assignment; once obtained, the certification must be maintained in valid status. Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 10 pounds. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Examination Process:

Applicants will be evaluated on the basis of relevant training and experience. Highly rated candidates will be invited to participate in the selection process, which may consist of any combination of the following: written examination, performance test, and appraisal interview. Candidates must successfully complete each step of the selection process in order to be placed on the eligibility list. The eligibility list will be in effect for a period of up to six months. Applicants will be notified of their eligibility status. All appointments are subject to the successful completion of a pre-employment process that includes a background investigation, including LIVESCAN fingerprinting. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The City of Poway participates in E-Verify. All employees are required by law to sign a loyalty oath to the United States and the State of California constitution at time of hire.