Accounts Receivable Specialist

Job TitleWork hard, have fun! At Cerris Systems, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we've got your growth in mind. We believe Cerris isn't just a great place to start your career - it's a great place to watch it advance for years to come. Come build the Extraordinary with us. Apply today!Nature of Work: Support the company in optimizing established billing operations and processes in order to ensure collection of account balances.Essential Duties and ResponsibilitiesEnsure receivables and collections are processed in an appropriate manner.Process and/or approve vendor or subcontractor invoices, and credit card expenses.Create and submit customer invoices, upload invoices into customer portals when required, and update portals as needed.Issue monthly statements. Assist clients with any AR questions and submitting payment.Follow up on customer invoices overdue by 30 days or more, as well as vendor invoices overdue by 60 days or more, to ensure collection of amounts owed and drive collection of accounts receivable.Pull Cost/Revenue report weekly to determine billing and closure status.Pull AR Aging report weekly to track outstanding amounts owed.Prepare lien waivers, purchase contracts, subcontracts, and AIG billings for project manager(s).Complete RFQ requests, issue new client applicationProvide new vendor support.Reconcile inventory items such as refrigerant.Perform other administrative activities including, but not limited to, drafting and responding to emails, electronic filing, and working with internal and external clientsPromote the company safety culture and safety awareness throughout the company, projects, or office.Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.QualificationsAbility to actively prioritize, lead, collaborate with, and function well within a team-oriented environment across multiple projectsAbility to perform work accurately and completely, and in a timely mannerCommunication skills, verbal and writtenAbility to understand and implement best practice standardsKnowledge of organizational structure and available resourcesAbility to quickly and effectively solve complex problemsAbility to deliver quality through attention to detailOrganizational skillsListening skillsAbility to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levelsAbility to be proactive and resourcefulAbility to follow-up on inquiries in a timely mannerAbility to prioritize multiple projectsProficiency in MS Office and all other company utilized softwareAbility to build relationships with team members that transcend a projectAbility to build relationships and collaborate within a teamAbility to learn and use a variety of software, tools and systems necessary to meet business needsEducationHigh School Diploma or General Education Degree (GED)Experience3 years or more of related work experience preferredOther work-related experience such as military, public service, on the job training programs, etc. may meet this requirement as determined by local managementPhysical Demands/Work EnvironmentMust be able to lift up to 25 poundsNormal office environmentFrequent activity: sitting, viewing, and typing on computer screenOccasional activity: standing, walking, bending, reaching above shoulderCerris and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.