0861 Administrative Assistant IV

Job Description

Job Description

Onsite: Houston, TX

Description:

Qualifications & Skills

• Minimum 8-10 years of receptionist or administrative experience.
• Experience in C-Suite in Oil and Gas industry preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Experience using or be willing to be trained using CoPilot (AI tool) to use and influence the tool
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and polished appearance.

Behavioral Competencies

• Customer service orientation.
• Ability to prioritize requests and work under pressure.
• Flexibility to support multiple executives and adapt to changing priorities.

Key Responsibilities:

• Manage conference room bookings and floor activities
• Control access to the secured floor and oversee the visitor system.
• Must operate in accordance with the enhanced security protocols recently implemented on the 49th floor.
• Maintain executive areas, including the refrigerator and conference rooms
• Handle mailings and entry of floor maintenance requests
• Maintain Level 49 floor plan
• Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks. 
• Manage the 49th floor distribution list
• Assist with high-level events and meetings on the 49th floor, including catering
• Other misc. tasks

Additional Responsibilities

• Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents.
• Technology Support: Basic troubleshooting for conference room AV equipment.
• Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs.

The hiring range for this position is $30 to $35.35per hour.The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors.

Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.