Administrative Assistant / Operations Support

Administrative Assistant/Operations SupportArgonne National Laboratory invites applications for an Administrative Assistant/Operations Support to join the Physical Sciences & Engineering (PSE) directorate. Join an evolving administrative support team that helps advance Argonne's scientific mission. In this role, you will work closely with world-renowned scientific staff, providing administrative and high volume of operational support that enables their work. This opportunity is well suited to someone who enjoys building relationships, collaborating with colleagues, and finding practical solutions to everyday operational needs.Key ResponsibilitiesProvide administrative and operational support to two or more groups within a divisionResearch, compile, track, and analyze data and information from multiple sourcesOrganize and coordinate meetings, workshops, and calendarsArrange travel, complete expense reports, and process effort correctionPrepare correspondence and reports, maintain files, purchase supplies, and coordinate procurement packagesUse software tools to develop reports, spreadsheets, statistics, timelines, tables, graphs, correspondence, and presentationsPartner with the Administrative and Operations Support Manager, administrative peers, and the AI Operations Engineer to recommend and implement workflow improvementsExercise independent judgment and discretion to address priorities, meet deadlines, and complete work accurately and thoroughlyCollaborate with administrative and operations support colleagues and provide backup support to other administrative assistants across the directorate as neededPosition RequirementsKnowledge of administrative or operations support functions and office practicesExcellent interpersonal, written, and verbal communication skills, with the ability to interact diplomatically and tactfully with people at all levelsThe ability to think quickly and respond effectively to challenging situationsStrong analytical, problem-solving, and decision-making skills, including the ability to resolve issues independently when information is incomplete or conflictingStrong organizational and time-management skills, with the ability to prioritize and manage multiple assignments in a fast-paced environment while maintaining attention to detailExperience coordinating projects, using tracking systems, and preparing status reportsA willingness and ability to learn new procedures and technologiesThe ability to work with minimal supervision and meet deadlines with accuracy and completenessExperience coordinating meetings, workshops, conferences, and onsite visits, as well as domestic and international staff travelProficiency with Microsoft Office applications, including Word, Excel, PowerPoint, email, and calendar tools, and Adobe AcrobatExperience incorporating AI tools into individual workflows is highly desirable but not requiredAbility to model Argonne's core values of impact, safety, respect, integrity, and teamworkWork Environment and ScheduleThis role offers the opportunity to build strong working relationships and connect staff needs with effective operational solutions. To support colleagues who are onsite advancing important scientific work, the position currently follows a hybrid schedule, with flexibility to work remotely up to two days per week.SA2: High School and 4+ years of experience, or equivalentThe expected hiring range for this position is $20.78 - $32.41 hourlySA3: High School and 8+ years of experience, or equivalentThe expected hiring range for this position is $25.59 - $39.92 hourlyJob FamilySupport Administrative (SA)Job ProfileAdministrative Support 2Worker TypeRegularTime TypeFull timeThe expected hiring range for this position is $20.78 - $32.41.Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.