Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily operations for a part-time, opportunity in Houston, Texas. This contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a wide range of administrative needs while working with sensitive information. The person in this role will help keep schedules, records, communications, and documentation running smoothly while providing responsive support to leadership and the broader community.

Responsibilities:

• Provide administrative support to the Executive Director by managing day-to-day office tasks and helping maintain an efficient workflow.

• Keep confidential documents, electronic files, and database records organized, accurate, and up to date.

• Create and format reports, presentations, forms, and meeting packets to support internal operations and planning.

• Monitor calendars, key deadlines, appointments, and follow-up items to help leadership stay on track with priorities.

• Respond to member questions and assist individuals in locating appropriate community resources with a courteous, service-focused approach.

• Arrange meetings, events, registrations, and vendor coordination, ensuring details are communicated clearly and completed on time.

• Enter information into multiple systems with a high level of accuracy and review records regularly for completeness.

• Handle routine office matters independently while maintaining discretion and sound judgment.

• Organize digital records and administrative documentation so materials are easy to retrieve and maintain.

• Demonstrated experience in administrative support, office coordination, or a similar business support role.

• Strong ability to organize competing tasks, manage time effectively, and maintain attention to detail.

• Clear written and verbal communication skills with a detail-oriented and approachable style.

• Proficiency with Microsoft Office and Google Workspace for document preparation, scheduling, and reporting.

• Comfort learning new systems, software platforms, and databases as business needs evolve. Tech-Savvy

• Ability to manage confidential information with discretion and professionalism.

• Self-directed work style with the ability to prioritize responsibilities and complete tasks with minimal supervision.

• Being dependable, adaptive, and self-starter is a must.

• Customer-focused mindset with a patient, friendly approach when assisting members, callers, and visitors.

• Event coordination, Canva, or Notion experience is a plus