Administrative Assistant I - Part Time

What You'll Be Doing The Administrative Assistant I performs a variety of administrative functions in support of the department and the department Manager and works to facilitate the smooth operation of the day-to-day department activities. What We're Looking For Greet visitors and callers, handle their inquiries, provide information to callers and/or visitors/guests, take messages, and transfer/direct them to the appropriate person(s) according to their needs; respond to inquiries; research questions; resolve problems. Compose and distribute meetings notes, routine correspondence, and reports. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for assigned work with spreadsheets, word processing, database management, and any other needed applications. Prepare and process incoming and outgoing mail; prepare responses to correspondence containing routine inquiries. Create and maintain spreadsheets for tracking purposes. Perform data entry for preparation of comprehensive and individual financial goal analysis reports, asset allocation, sector analysis reports, etc. Set up, organize, and maintain paper and electronic filing systems for records, correspondence, and other material including off-site storage, as needed in a logical and easily retrievable manner. Maintain calendar; schedule appointments, meetings, and conference calls as needed; prepare agendas and make arrangements for meetings; make travel arrangements. Order and ensure adequate and appropriate supplies are available for the department. What You'll Bring Ability to demonstrate professionalism, initiative, and good judgment. Ability to take pride in work and accountability for mistakes. Strong communication skills to effectively communicate with all levels of management and staff. Ability to organize, prioritize, and manage multiple tasks, responsibilities, and deadlines. Education & Experience Minimum Required: High School diploma or experience that enables performance in all aspects of the position Minimum Required: 1-2 years' administrative related experience Licenses & Credentials Minimum Required: None Systems & Technology Working knowledge of Microsoft Excel, Word, PowerPoint, Outlook About Stifel At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off. Stifel is an Equal Opportunity Employer. #J-18808-Ljbffr Stifel