Executive Administrative Assistant

Central Office Executive Administrative Assistant Ralph C. Mahar Regional School District Ralph C. Mahar Regional SD - Orange, Massachusetts Open in Google Maps Job Details Job ID: 5888801 Application Deadline: Posted until filled Posted: Aug 17, 2026 12:00 AM (UTC) Starting Date: Immediately Job Description Central Office Executive Administrative Assistant The Ralph C. Mahar Regional School District is seeking a highly organized, professional, and detail-oriented Central Office Executive Administrative Assistant to provide administrative support to the Superintendent, School Committee, and Central Office team. This is a 38.75 hour-per-week position, with flexibility to be structured as either a school-year or calendar-year position based on the selected candidate’s interest and availability. Primary Responsibilities Providing administrative and scheduling support to the Superintendent and Central Office. Coordinating School Committee and subcommittee meetings, including agendas, postings, meeting materials, and minutes. Processing and maintaining confidential CORI, fingerprinting, personnel, and other district records. Preparing correspondence, letters, reports, and district communications. Assisting with employee onboarding, recognition, and other Central Office functions. Coordinating district events, retreats, Convocation, meetings, and special projects. Assisting with district website development and maintenance. Managing general Central Office operations, including mail, office supplies, work permits, records requests, required postings, and other administrative functions. Performing additional administrative duties and special projects as assigned by the Superintendent or designee. Qualifications Strong organizational, communication, and time-management skills. Excellent attention to detail and the ability to manage multiple priorities and deadlines. Strong computer and technology skills, including proficiency with Google Workspace and/or Microsoft Office. The ability to prepare professional correspondence, agendas, and meeting minutes. Professionalism, discretion, and the ability to maintain strict confidentiality. The ability to work independently while collaborating effectively with administrators, School Committee members, staff, and the public. Administrative or executive assistant experience preferred. School district, municipal, or other public-sector experience preferred. Familiarity with Massachusetts public meeting requirements and school district operations preferred. Knowledge and experience utilizing AI tools preferred. Occasional attendance at evening School Committee and subcommittee meetings is required. Salary: $23.02–$28.91 per hour, based on experience Position Type: Full-time Job Categories: Support Staff > Administrative Assistant Welcome to Ralph C. Mahar Regional SD Serving the towns of Orange, Petersham, Wendell, and New Salem, Massachusetts. Ralph C. Mahar Regional High School has been ranked as one of America's Best High School, according to the U.S. News & World Report. According to the data released by the Massachusetts Board of Education in regard to student dropout, Ralph C. Mahar Regional High School?s student dropout rate has decreased to 0.6% which is a historical improvement from 7.1% since 2002.With an excellent administrative team, school committee, faculty, parents, and students and with their willingness to adhere to our strategic plan, we have both the inspiration and the opportunity to renew our commitment to the education of our children. Together, we will continue building a better Mahar. Our strategic goals continue to engage all students in challenging programs that will meet their individual needs, create and sustain an atmosphere of mutual respect and cooperation within the entire school community, develop and nurture dynamic partnerships with the greater community, and to build organizational structures which support effective teaching and learning at all developmental levels while maintaining fiscal responsibility. The Ralph C. Mahar Regional School District offers a wide array of benefits available to full-time employees which include 75% Employer paid health insurance. We also offer dental insurance, life insurance, flexible spending plans (Health Care and Dependent Care), eye insurance, retirement plans and supplemental insurances for additional life insurance, short and long-term disability, cancer and accidental policies, etc. We offer sick/personal days and vacation days for those that are year round (as per contracts). Job Requirements Citizenship, residency or work visa required Contact Information Michele Tontodonato , Director of Finance & Operations P.O. Box 680 507 South Main Street Orange, Massachusetts 01364 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr