Executive Assistant

Executive Assistant

The Executive Assistant provides confidential, high-level administrative support to the Chair in the Department of Microbiology. This position serves as a primary point of contact and liaison for internal and external stakeholders; manages complex calendars and communications; and coordinates a wide range of academic, operational, and event-related activities. The role requires strong judgment, discretion, and independent decision-making in resolving routine and complex inquiries; supporting faculty, trainees, and staff; and ensuring the efficient functioning of the Chair's office and broader departmental operations. The Executive Assistant may coordinate faculty recruitment and promotion processes, departmental events, retreats, seminars, and visits from external collaborators, and will often lead or support special projects on behalf of department leadership.

Responsibilities include:

• Executive & Administrative Support
• Faculty, Postdoctoral, and Staff Processes
• Event, Meeting, and Travel Coordination
• Communications & Web / Systems Support
• Project & Process Improvement

Minimum qualifications include vocational training or equivalent experience in a related field and 7+ years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree in business, communications, public administration, health administration, or a related field, and 7+ years of progressively responsible administrative experience in a related job discipline, ideally supporting senior leadership in an academic, research, healthcare, or similarly complex environment.