Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations for a construction-focused organization. This contract position with the potential to become permanent is ideal for someone who is comfortable managing front-office activities, handling incoming communication, and keeping administrative records organized. The right candidate will bring solid experience with common office technology and a thorough approach to supporting a busy team.

Responsibilities:
• Manage day-to-day administrative support tasks to help the office run smoothly and efficiently.
• Answer incoming phone calls, direct inquiries appropriately, and provide attentive front-desk support.
• Enter, update, and maintain records with accuracy across internal documents and office systems.
• Prepare, organize, and track routine correspondence, reports, and general office paperwork.
• Support scheduling, calendar coordination, and communication through Outlook, Teams, and related office tools.
• Welcome visitors and assist with reception-related duties while maintaining a well-organized office environment.
• Coordinate with team members to ensure timely handling of administrative requests and follow-up items.
• Use Word, Excel, and other business applications to create documents, maintain spreadsheets, and support reporting needs.• Prior experience in an administrative, office support, or receptionist position.
• Strong reliability and a consistent, detail-focused work ethic.
• Comfortable using technology in a fast-paced office setting.
• Working knowledge of Microsoft Word, Excel, Outlook, and Teams.
• Ability to answer inbound calls courteously and manage multiple tasks throughout the day.
• Accurate data entry skills and strong attention to detail.
• Clear communication skills and the ability to work effectively with office staff and visitors.