Executive Assistant

Job Description

Job Description

Are you passionate about shaping the future of humanity's presence in space? Lunar Outpost, an industry leader in space robotics and planetary vehicles, invites you to join our team! Lunar Outpost is dedicated to creating a sustainable presence in space, while also driving a positive impact here on Earth. We are seeking a talented  Executive Assistant to help us create the future of lunar surface mobility in a fast-paced startup environment. As the Executive Assistant, you will be responsible for providing high-level administrative support to Lunar Outpost’s Chief Executive Officer. The ideal candidate is excited about the prospect of cultivating efficiency for the CEO, thereby contributing to the company's success and the realization of our mission to enable a sustainable human presence in space.

Take the #NextLeap with Lunar Outpost and work on the Pegasus LTV, which will carry NASA astronauts farther than they've ever been before on the lunar surface! 

Working Conditions / Schedule: This position is required to be onsite Monday, Tuesday, Thursday, and Friday from 9:00 a.m. to 5:00 p.m. Where applicable, employees may work remotely on Wednesdays from 9:00 a.m. to 5:00 p.m. Additional hours may be required based on business needs.

 

Key Responsibilities:

• Manage communications, including reading emails, answering the phone, and taking messages from and for the CEO
• Manage the CEO’s calendar, including coordinating meetings, scheduling appointments, and responding to communications on the CEO’s behalf
• Support the COO, CTO and CSO
• Respond to general requests
• Coordinate travel (domestic and international), including booking travel arrangements and coordinating agendas; manage expense reports
• Synthesize information from multiple sources, prioritize actions, and keep the CEO informed of upcoming commitments and responsibilities
• Liaise with key stakeholders, including other senior management and external partners
• Develop and draft presentations and/or other various documents; prepare the CEO for meetings
• Attend assigned meetings and record and prepare the minutes, including key actions
• Greet guests and visitors
• Assist with planning internal and external events
• Maintain office supplies and inventory
• Organize weekly cleaners
• Prepare meeting rooms for use
  
• Manage special projects as needed
• Handle sensitive information with a high level of confidentiality and discretion
• Exercise adaptability, a strong attention to detail, and organizational skills to increase efficiency while maintaining high-quality execution

 

Requirements:

• 2-3 or more years of experience in supporting a senior executive 
• Team-oriented, with excellent verbal and written communication skills and interpersonal skills
• Superior organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Ability to think on your feet; strong problem-solving skills
• Ability to exercise good judgment
• Positive and professional attitude
• Ability to exercise discretion with respect to confidential or sensitive information
• Have a high level of proficiency in Microsoft Office Suite and other office management software
• In-person role, with extended hours; work on weekends may be required as necessary to support the CEO’s schedule
• Possible domestic and international travel

Compensation & Benefits: Compensation level and base salary are competitively structured and thoughtfully determined based on factors such as relevant skills, experience, education, and the scope of the role.

• Comprehensive health coverage: Medical, dental, and vision benefits, with 70% of premiums covered by the employer
• Paid time off: Three (3) weeks per year of vacation
• Retirement plan: Up to 4% employer match on 401(k) contributions
• Paid holidays: 11 company-recognized holidays
• Parental leave
• Educational reimbursement opportunities to support company objectives, continued learning, and career development

 

Lunar Outpost Inc. is an equal opportunity employer. Lunar Outpost Inc. does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, ethnicity, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. All employees, including executives and human resources personnel, are expected to conduct themselves with professionalism and treat others with dignity and respect in accordance with this policy.