Development Specialist

Job Summary The University of Utah Advancement Team is seeking a dynamic, detail‑oriented Event Manager / Event Producer to plan and execute high‑impact events that support the University’s mission of engagement, philanthropy, and institutional pride. This role is ideal for a professional who thrives in a fast‑paced, collaborative environment and is passionate about delivering exceptional guest experiences, client service, and relationship‑driven events. You will lead the planning and execution of a wide range of events — from intimate donor dinners to large‑scale campus celebrations — while serving as a key liaison between university leadership, donors, and stakeholders. Responsibilities Event Planning & Execution Plan, coordinate, and execute a portfolio of advancement events, including: Donor recognition receptions Scholarship and stewardship events Groundbreakings and building dedications Alumni and community engagement events Develop event concepts, run‑of‑show documents, and production timelines Ensure events align with institutional goals, brand standards, and donor intent Guest Relations & Client Services Serve as the primary point of contact for internal clients, donors, and VIP guests Design and deliver exceptional guest experiences, from invitation to post‑event follow‑up Anticipate guest needs and proactively resolve service issues Manage VIP hosting, seating strategies, accessibility accommodations, and personalized touches Build strong relationships with stakeholders to ensure high satisfaction and repeat engagement Logistics & Operations Oversee all event logistics including catering, audiovisual, venue setup, transportation, and materials Manage vendor sourcing, contracts, and on‑site coordination Partner with internal teams (communications, development, facilities, public safety) Ensure compliance with university policies and risk management standards Project & Budget Management Develop and manage event budgets, timelines, and production schedules Track expenses, negotiate vendor pricing, and ensure cost efficiency Manage multiple concurrent events with strong attention to detail On‑Site Event Leadership Lead event execution on‑site, troubleshooting issues in real time Supervise staff, volunteers, and vendors Ensure seamless flow of programming and high‑quality attendee experience Post‑Event Strategy & Reporting Prepare post‑event reports, including attendance, outcomes, and ROI Manage follow‑up communications with donors and stakeholders Use CRM and event tools to track engagement and outcomes Minimum Qualifications Bachelor’s degree or equivalent professional experience 3+ years of experience in event planning, hospitality, or client‑facing roles Proven ability to manage multiple projects in a fast‑paced environment Strong organizational skills and attention to detail Excellent communication, interpersonal, and negotiation skills Preferred Qualifications (Enhanced) Experience in higher education, nonprofit, fundraising, or advancement events Strong background in guest services, VIP relations, or hospitality management Experience working with donors, executives, or high‑profile stakeholders Familiarity with CRM systems and event management platforms Ability to design elevated, memorable guest experiences Knowledge of event marketing and communications strategies Equal Employment Opportunity Statement Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. #J-18808-Ljbffr