Accounts Payable Supervisor

Description

As our Accounts Payable Supervisor, you'll coach and lead a team of three AP while staying hands‑on with full‑cycle AP. You'll own the weekly payment run, build working relationships with vendors, help protect the company's cash flow, and report directly to the Controller.

What You'll Do

• Lead, coach, and develop a team of 3 AP, set priorities, clear roadblocks, and keep work accurate and on time
• Work side by side with your team; this is a working lead role that keeps you close to the day‑to‑day activities
• Own the weekly payment run: review the AP aging, decide what gets paid, and release payments by ACH, wire, check, and credit card
• Keep a high‑volume invoice flow (200+ invoices a week) running smoothly, including 2- and 3-way matching for PO and non-PO invoices
• Manage new vendor setup and W-9 collection, and own year‑end 1099 reporting
• Post daily auto‑debits and credit card payments
• Reconcile vendor accounts end to end, including goods received not invoiced (GRNI)
• Be the go‑to contact vendors rely on for clear, timely answers
• Analyze vendor accounts and negotiate extended payment terms
• Partner with Purchasing to resolve pricing discrepancies quickly and keep vendor relationships strong
• Assist in audits by preparing AP documentation and responding to requests
• Take on other projects and duties as assigned

What You Bring

• Proven experience leading, supervising, or mentoring others in an AP function
• Intermediate Excel skills
• A sharp eye for detail, paired with curiosity about how AP fits into the bigger picture
• Strong number sense: you're comfortable working with discounts, interest, percentages, and proportions
• Sound judgment and a knack for solving practical problems with several moving parts
• Clear communication, strong time management, and a calm, organized approach when deadlines are tight
• Enthusiasm for learning new systems and finding ways to make processes run better
• Must be detail oriented

Qualifications

• AP experience in a manufacturing environment
• Hands‑on experience with Microsoft Dynamics or a similar ERP system
• 2-3 Years of Supervisory experience preferred
• 5+ years of relevant work experience (Bachelor's degree in Accounting preferred)

Work Environment

This is a fully on‑site role at our Hayward, CA location, where you'll work closely with your team, Purchasing, and the Controller.