Administrative Assistant

Administrative Assistant DOUGLAS ESD DOUGLAS ESD - Roseburg, Oregon Open in Google Maps Job Details Job ID: 5969541 Application Deadline: Oct 29, 2026 11:59 PM (UTC) Posted: Oct 23, 2026 12:00 AM (UTC) Starting Date: Immediately Job Description Administrative Assistant - Douglas ESD Douglas Education Service District is looking for a highly motivated, detail-oriented, computer proficient individual to join our team as an Administrative Assistant for our Early Intervention/ Early Childhood Special Education department. 200 days per year, 5 days per week, 8 hours per day beginning immediately. STARTING SALARY: $21.52 - $27.72 per hour JOB SUMMARY: This position provides administrative support for department programs, including clerical tasks, communication, and recordkeeping while positively representing the program. DUTIES: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Full job description is attached in Applicant Tracking. Ability to review documentation for accuracy pertaining to IFSPs to ensure SPR&I compliance. Ability to understand and bill for Medicaid purposes. Provide coverage for front reception area by greeting guests and/or answering phones as needed and requested. Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements. Maintains awareness of department, program, district, and school calendars. Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed. Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based. Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions. Ability to develop marketing materials, distributes flyers and other promotional materials. Ability to design, research, write and edit newsletters. Applies knowledge of agency rules, policies, and procedures when working with internal and external customers. Manages and tracks department credit cards & travel reimbursement. Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking. Assists to ensure proper tracking and monitoring of grants, and contracts and, subcontracts; establish and maintain related recordkeeping and reports. Indexes and files correspondence, reports, and other materials for department or program strand. Receives and distributes mail, supplies, and other materials for department or program strand. Operates standard office equipment such as computer, printer, copier, fax machine, mail machine, scanner, etc. Uses appropriate software efficiently and effectively to accomplish work within the department or program strand. Ability to work efficiently with attention to detail. Completes department specific projects and tasks as directed by supervisor. Ability to work a flexible schedule and travel to and from school locations in the Douglas ESD service area. Other duties as assigned. QUALIFICATIONS High School diploma or equivalent. Minimum of 2 years of experience in office work is preferred. Ability to work efficiently with attention to detail. Douglas ESD has been awarded the Douglas County Working Parents Award for 2026. Background Check Conducted Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students. Douglas ESD policy provides veterans and disabled veterans with preference as required by law. Position Type: Full-time Salary: $21 to $27 Per Hour Job Categories: Support Staff > Administrative Assistant Job Requirements At least 2 year(s) of relevant experience preferred. High School/Trade School degree preferred. Citizenship, residency or work visa required Contact Information ESD HR 1409 NE Diamond Lake #110 Suite 110 Roseburg, Oregon 97470 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Map The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. 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