Executive Assistant

Apply now: Executive Assistant, location is Hybrid (Baltimore, MD). The start date is June 15/22 for this contract-to-hire position.


Job Title: Executive Assistant
Location-Type: Hybrid (4 days onsite, Baltimore, MD)
Start Date Is: June 15 or June 22
Duration: 6-Month Contract-to-Hire
Compensation Range: $20/hr - $30/hr W2
Conversion after 6 months: $50-70k (Based on tenure)
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship .


Job Description:
The Executive Assistant will provide high-level administrative support to a senior executive, managing complex scheduling, communications, meeting coordination, and day-to-day operational needs in a fast-paced, high-visibility environment.


Day-to-Day Responsibilities:

• Manage and maintain a complex executive calendar with frequent schedule changes.
• Coordinate meetings, events, and executive briefings.
• Resolve scheduling conflicts and prioritize competing demands.
• Prepare meeting materials, agendas, summaries, and follow-up communications.
• Serve as the primary point of contact for visitors and stakeholders.
• Coordinate travel arrangements and related reimbursements.
• Manage documents and collaboration tools using Microsoft Teams, OneDrive, and SharePoint.
• Support special projects and administrative initiatives as needed.
• Maintain organized records and ensure confidentiality of sensitive information.
• Adapt quickly to shifting priorities and executive needs.

• Bachelor's degree required.
• 5-10 years of executive or administrative support experience.
• Advanced Microsoft Outlook skills with extensive calendar management experience.
• Experience using Microsoft Teams, OneDrive, and SharePoint.
• Proven ability to manage complex scheduling and rapidly changing priorities.
• Exceptional attention to detail and organizational skills.
• Strong professionalism and executive presence.
• Ability to anticipate needs and proactively solve problems.
• Positive, adaptable attitude with the ability to thrive under frequent interruptions.
• Excellent interpersonal and communication skills.

• Experience supporting C-suite executives, deans, or senior leadership.
• Experience in higher education, healthcare, government, or political environments.
• Strong meeting coordination and project support experience.
• Experience working in highly visible, customer-facing roles.
• Advanced proficiency across Microsoft Office applications.