Administrative Assistant

Administrative AssistantThe HT Group is partnering with a reputable law firm to hire a detail-oriented Administrative Assistant to support the bonds team with the preparation and management of bond transcripts and related legal documentation. The team handles 200+ transactions annually, making this a high-volume, deadline-driven role where accuracy and organization are critical. This is an excellent opportunity for someone who enjoys detail-oriented administrative work, is comfortable managing large volumes of documents, and can work independently while knowing when to ask questions. No prior law firm experience is required. Our client is known for its outstanding company culture, fostering a supportive, collaborative environment where employees are valued and set up for success. Location: Houston, TX 77027 — Onsite Compensation: $60K–$70K base Type: Direct HireWhat You'll DoPrepare, assemble, and manage bond transcripts and supporting legal documents with a high degree of accuracyReview and proofread materials for accuracy, consistency, completeness, and formattingManage a high volume of documents and transactions while meeting strict deadlinesCoordinate distribution of finalized documents and draft transmittal correspondenceManage multiple projects simultaneously and track outstanding items and deadlinesPartner with internal teams and external consultants to gather information and resolve missing itemsSupport contract review processes, including monitoring requests and tracking updatesAssist with board meeting logistics, including scheduling and preparation of materialsMaintain organized records using document management and file-sharing systemsUpdate client and transaction information as neededQualificationsBachelor's degree required5+ years of professional administrative or support experienceExperience with legal, financial, transactional, or other highly detailed documentation preferredStrong proficiency in Microsoft Word and ExcelExperience with Adobe Acrobat/PDFs and document management/file-sharing systems such as NetDocuments or DropboxExcellent attention to detail, proofreading, and written communication skillsComfortable working in a high-volume, repetitive, deadline-driven environmentHighly organized with strong time management and ability to manage multiple prioritiesAble to work independently, use good judgment, and know when to ask questionsProfessional, proactive, and dependableAbility to handle sensitive information with discretionNo prior law firm experience required