Legal Assistant II
AmTrust Financial
Overview AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work either in our Boca Raton, FL or our Maitland, FL offices. Please note, we work 4 days in office and 1 day remotely. Responsibilities
- Provide Legal Assistant support to 2 or more Attorneys.
- Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
- Coordinate/schedule meetings, hearings, appointments, and depositions
- Maintain and manage Attorney calendars avoiding and resolving conflicts.
- Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
- Assemble medical packets to experts along with itemized schedule of records.
- Document processing (assemble, copy, scan, serve, E-file accordingly)
- Manage and prioritize competing deadlines.
- Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
- Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
- Timely transmit and request payments to vendors, experts, etc.
- Knowledge of local Court rules and filing requirements
- Assist Managing Attorney and Manager with special assignments as needed.
- Answer inbound main line phone calls and route inquiries to correct team member.
- Greet and manage guests and vendors.
- Retrieve, scan, and route all incoming mail to proper team and Claims.
- Monitor and process office electronic mailbox correspondence.
- Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)
- High school diploma or general education degree (GED)
- 2+ years' Florida workers compensation experience required.
- Prior workers' compensation experience supporting multiple attorneys and competing deadlines.
- Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
- Organized, self- motivated, ability to prioritize and work independently.
- Exceptional attention to details and the production of professional work product
- Must possess excellent written and verbal communication skills.
- Work in a team environment with a positive respectful attitude
- Experience with a document management platform (Litify a plus)
Vacancy posted 5 days ago
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