Chief of Staff to the CEO

Job Description

Job Description

Nanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing novel technologies to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine.This hypergrowth company allows for unique career opportunities with strong long-term incentives. Nanobiosym is currently seeking top notch candidates to help the company scale up its operations.The Chief of Staff will report directly to the Chairman and CEO of Nanobiosym. This strategic position focuses on ensuring that the organization is being run smoothly and effectively. Being effective in this role requires a natural aptitude for building strong, trusting partnerships across the organization. The Chief of Staff will be responsible for handling internal communications as well as representing the CEO to all manner of external parties including but not limited to clients, collaborators, and new business leads. This position requires a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a fast-moving, dynamic environment within a complex and fast-changing industry. This person anticipates needs and demands and works to provide logical, innovative, and creative solutions without explicit instruction. S/he will be expected to communicate changes in prioritization and decision-making efficiently, and be capable of carrying out multiple projects while effectively prioritizing tasks according to the needs of the CEO and the organization.DUTIESProvide a strategic sounding board to the CEO to ensure that goals and objective are being achieved, and that priorities are being communicated effectivelyServe as primary liaison for internal and external communicationsActively enable the efficiency of business operations from behind the scenes.Ensure that long-term projects are executed in an efficient, cost-effective and diligent mannerInteract with internal staff members to conduct and oversee preparation of briefing materials for the CEOCreate executive summaries and brief the CEO daily on specific issues and projectsManage extensive travel and meeting schedule for the CEO and office, including transportation, accommodations and speech preparation, and other such needs as they ariseOrganize meetings, conferences, and receptions: invite the participants, schedule the facilities, negotiate with vendors and ensure the appropriate materials are in placeBe on call 24/7Maintain heavy correspondence on behalf of CEOCreate and maintain several long-term relationships on behalf of the CEOManage and maintain public relations with national and international media streamsCompose and manage correspondence dealing with issues or subject matter that is highly sensitive and confidentialQUALIFICATIONSMinimum of 15 years of experienceGraduate degree preferredBackground in operations, administration, or an startup environment is preferredDeveloped negotiation and interpersonal skillsStrong analytical skills and abilityWillingness to work hard and take direction and also anticipate problems and their solutions without explicit guidanceHighly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials with a nuanced understanding of industry-specific subject matter, company standards, and procedural guidelinesThe ability to work well under tight deadlines and to respond to rapidly changing demandsPersonal Qualities:You resonate with Nanobiosym's missionYou are results and deadline drivenYou work well under high pressure situationsYou are resourceful , flexible, tactful, and persistentYou have positive energy, a sense of humor, and a can-do attitudeYou have a strong work ethic and love working in an entrepreneurial environmentYou have high ethical standards, are highly trustworthy and loyalYou are a person of high integrityYou are comfortable dealing with and handling highly confidential informationYou are required to be onsite for this position.