Administrative Assistant

Job Description

Job Description

Our client in Penn Hills, PA is seeking a highly organized and dependable Administrative Assistant to support daily office operations for a contract to hire job opportunity. This position is ideal for someone who enjoys working independently, managing multiple priorities, and ensuring administrative processes run smoothly in a small office environment. Fully Onsite | 30-35 Hours per Week (Potential for Full-Time)

Pay Rate: $19.00 - $21.00 per hour

The Administrative Assistant will play a key role in supporting office operations, coordinating schedules, handling administrative projects, maintaining documentation, and serving as a reliable resource for the team.

Key Responsibilities

Provide administrative support to management and staff

Manage calendars, appointments, and scheduling activities

Answer and direct incoming phone calls professionally

Assist with administrative projects, reports, and correspondence

Maintain organized electronic and paper filing systems

Perform data entry and document management tasks

Monitor deadlines, project checkpoints, and follow-up activities

Coordinate meeting logistics and prepare related materials

Assist with office opening and daily operational needs

Support process improvements and workflow organization

Communicate professionally with internal and external contacts

Complete general administrative duties as assigned

Qualifications

2+ years of administrative support experience preferred

Strong organizational and multitasking abilities

Excellent attention to detail and follow-through

Ability to work independently with minimal supervision

Strong verbal and written communication skills

Proficiency in Microsoft Word and Excel

Comfortable learning new software, online applications, and database systems

Ability to manage multiple priorities and meet deadlines

Professional, reliable, and adaptable work style

Preferred Qualifications

Experience supporting a small office environment

Previous nonprofit experience is a plus

Work Environment

Small, team-oriented office setting

Limited walk-in traffic

Highly independent position with regular collaboration among team members

Business casual attire

Free onsite parking

Background Requirements

Criminal background check required

Additional clearances may be required prior to start

• Prior experience in an administrative, office support, or receptionist-focused role.
• Ability to manage inbound calls and interact professionally with visitors, clients, and team members.
• Strong data entry skills with a high level of attention to detail and accuracy.
• Proficiency with general office procedures, document handling, and routine administrative tasks.
• Effective verbal and written communication skills.
• Ability to stay organized, manage multiple tasks, and work reliably in a fast-paced environment.