Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pittsburgh, Pennsylvania. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and helping teams stay on schedule. The successful candidate will handle a mix of clerical, communication, and data-focused tasks while creating a positive experience for callers and visitors. Monday- Thursday 7:30am-4:30pm, Friday 7:30am- 2pm, $22/hr

Responsibilities:

• Manage day-to-day administrative activities to keep office workflows organized and efficient.

• Respond to incoming phone calls courteously, direct inquiries appropriately, and relay accurate messages.

• Welcome visitors and provide front-desk support in a courteous and attentive manner.

• Maintain records, documents, and files with strong attention to accuracy and confidentiality.

• Enter and update information in office systems and spreadsheets in a timely manner.

• Coordinate routine clerical tasks such as scheduling, correspondence, and general office support.

• Assist internal teams with administrative requests and help ensure timely completion of assigned tasks.

• Experience providing administrative support in an office or business setting.
• Ability to handle inbound calls with professionalism and clear communication.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Familiarity with general office procedures, documentation, and receptionist responsibilities.
• Proficiency in basic computer applications such as email, word processing, and spreadsheets.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Dependable work style and the ability to interact professionally with staff, clients, and visitors.