Executive Assistant

St. Marys Healthcare has been providing high-quality compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Marys Hospital the Rao Outpatient Pavilion and other locations the local independent healthcare organization offers the comprehensive critical services its community needs and deserves. St. Marys Healthcare has also been named a 2026 Times Union Top Workplacethe first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 15 years ago.

Job Requisition: EXECU002223

Employment Type: Full-time

Shift: Days

Hours : 40-hours/Week

Hiring range: $20.23 - $27.06

Below are the shift differentials based on eligible shifts worked

• Weekday evening shift - additional 10%
• Weekday night shift - additional 15%
• Weekend day shift - additional 10%
• Weekend evening & night shifts - additional 21%

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Primary Job Responsibilities:

• Prepares and coordinates emails reports presentations agendas and templates as needed.
• Schedules and coordinates meetings conferences special events appointments and travel arrangements.
• Facilitates materials necessary for meetings special projects and reports.
• Attends meetings keeps records of all proceedings and acts as custodian for all related documentation.
• Prepares and distributes subsequent correspondence as needed and follows up on action items to ensure completion.
• Prioritizes receives and screens visitors and telephone calls.
• Maintains assigned calendar(s).
• Attempts to answer all telephone calls personally by the 3rd ring. Routes calls to proper staff member when personnel are unavailable accurately recording and delivering messages.

Education Training & Experience:

High school diploma/GED required. Associates degree preferred.

Minimum of three years of experience as an Executive Assistant (Healthcare setting preferred).

Required Skills and Attributes:

• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional focused composed and positive.
• Excellent customer service skills
• Displays integrity friendliness and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Demonstrates flexibility
• Takes initiative
• Able to work in a fast-paced environment
• Embrace new opportunities to grow both personally and professionally.
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word and Excel).
• Strong organizational skills.
• Effective interpersonal skills.

• Ability to take and follow direction in a positive and appropriate manner.

• Ability to work as part of a team and independently.

• Must be able to demonstrate effective and appropriate written and oral communication skills.

• Must be able to speak read write and follow instructions in English.

Required Experience:

IC