Workplace Administrative Assistant

Job Description

Job Description

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk ; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™ , a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit fairlife.com.

company information

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With more than $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit fairlife.com.

job purpose :

The Receptionist will play a key role in ensuring the smooth and efficient operation of the workplace by providing comprehensive administrative support and delivering professional service to team members, visitors, and stakeholders.

responsibilities:

• Serve as a visible and trusted front‑office presence, greeting employees and visitors and acting as a knowledgeable point of contact for office‑wide needs.
• Independently manage internal office communications, including meeting invitations, and scheduling alignment across stakeholders.
• Plan and coordinate visit agendas for leadership, interns, and other guests, ensuring a high‑quality, organized, and professional on‑site experience.
• Partner with HR to assist with interviews as needed, including scheduling logistics, room readiness, and candidate support.
• Lead engaging office tours for visitors and new hires, reinforcing a positive first impression and strong onboarding experience.
• Support the planning and execution of company, employee, and community events, ensuring smooth logistics and attention to detail.
• Take full ownership of inventory management, proactively monitoring and restocking office supplies and shared amenities to prevent shortages.
• Oversee the general upkeep and presentation of common areas, including kitchens, lobby coffee stations, mail/supply rooms, and conference rooms.
• Act as the primary liaison for vendors and service providers while managing mail, shipping, and meeting‑related food and beverage coordination.
• Exercise good judgment and discretion when handling sensitive or confidential employee and HR matters.

skills/qualifications required:

• High School Diploma or equivalent required
• 2+ years of experience in an administrative, office support, or receptionist role
• Strong written and verbal communication skills, with the ability to interact professionally with employees, leaders, vendors, and visitors
• Demonstrated ability to manage multiple priorities, schedules, and deadlines with minimal supervision
• Proven capability to remain calm, professional, and solution-oriented in high‑pressure or high‑traffic environments
• High attention to detail for data entry, document handling, and calendar management
• Proficiency in Microsoft Office and Outlook
• Proactive mindset with the ability to suggest and implement process improvements
• Flexible and adaptable to changing priorities
• Willingness to occasionally work early mornings and evenings as business needs require

Working Conditions and Physical Requirements:

• 8 hours sitting/standing/walking.
• Ability to lift up to 30 lbs.
• Limited exposure to physical risk.

food safety requirements:

• Notify leadership of any repairs or adjustments that may affect product quality or food safety.
• Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
• Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
• Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.
• In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.

how fairlife nourishes you:

At fairlife, we believe in better — and that includes how we support our people. We offer a comprehensive suite of benefits and wellbeing resources designed to support you physically, emotionally, socially, and financially, both in and out of work.

• Comprehensive medical, dental, and vision coverage, effective day one!
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance)
• Paid Time Off to recharge and support work-life balance
• Paid parental leave & adoption assistance (up to $10,000)
• Parental support & family care benefits, including childcare resources and lactation support
• 401(k) to support retirement planning with up to 9% in employer match
• Wellness reimbursement (up to $500 for qualified wellbeing expenses)
• Employee Assistance Program (EAP) for emotional wellbeing and work-life support
• Company-paid life insurance and short-term disability
• Employer HSA funding (for HDHP participants)
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month)
• Learning & development programs to unlock your full potential
• Rewards & recognition, matching gifts, free product, and Business Resource Groups

fairlife's nour!sh program is designed to meet you where you are — supporting your individual wellbeing journey while enabling you to do your best work every day.

Position location: Coopersville, MI

Reports to : Workplace Experience Manager

Travel requirements: <10%

exempt/nonexempt: nonexempt

base rate:

*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.

In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so imposes an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email View email address on ziprecruiter.com .

*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Base pay range:

$50,000—$56,000 USD

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.

In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email View email address on ziprecruiter.com .

For Recruitment Agencies

As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.

Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.