Bookkeeper / Accounts Payable & Accounts Receivable Specialist

Bookkeeper / Ap & Ar Specialist

We are seeking a detail-oriented and accountable Bookkeeper / AP & AR Specialist to manage day-to-day transactional accounting operations. This role is responsible for maintaining accurate financial records, processing vendor payables, managing customer receivables, and ensuring that sales and purchase orders align perfectly with distribution and billing.

The ideal candidate will work closely with operations, project management, and leadership to ensure billing accuracy, cost visibility, and strong financial controls in a fast-paced, services and distribution-based environment.

Responsibilities

• Financial Accuracy: Maintain timely financial records in QuickBooks Online, ensuring all expenses, payroll, and payments are allocated to the correct accounts and projects.
• Accounts Payable (AP): Process vendor bills, monitor spending for discrepancies, and reconcile vendor statements to ensure timely and accurate payments.
• Accounts Receivable (AR) & Billing: Manage customer invoicing for recurring agreements, project milestones, and Time & Material (T&M) billing.
• Audit & Reconciliation: Perform regular bank, credit card, and payroll reconciliations. Create custom Excel workbooks for financial tracking and reporting.
• Operational Support: Assist with the creation and maintenance of Sales Orders and Purchase Orders, ensuring alignment between vendor invoices and distribution records.
• Payroll Support: Assist with payroll reconciliation, ensuring benefits, taxes, and withholdings are accurately recorded in QuickBooks Online.
• Internal Controls: Follow established financial processes and proactively escalate risks or process breakdowns that could impact cash flow.