Contract SpecialistAdministrative Assistant NF4

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines their families and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel civilian employees contractors and volunteers who keep the organization functioning smoothly and effectively.

Duties

Serves as the Contract Specialist for the Marine Corps Marathon Organization (MCMO). Assists in the overall management and administration for a variety of services materials and supplies. Incumbent resolves various problems associated with the administrative and clerical work in performing the following duties.

Serves as the administrative contact forpre-award and post award of MCMO contracts. Assure actions are prepared and submitted in a timely manner in accordance with regulatory criteria and policy. Perform a variety of duties to include maintaining status logs and file control over projects until completion of the contract. Maintains log of project status at various stages of the contracting process until project completion and close out. Maintain project archives for regulatory required periods of time. Ensures Contracting Officer Representatives (COR)s are provided with a copy of all documents relating to each contract. Provide administrative support to COR(s) in such areas as contract administration file management training scanning copying and maintaining electronic and hard copy filing systems and a variety of other administrative functions. Maintain a Warranty database for all contract actions completed if applicable. Receive input from CORs for preparation of requests for contract modifications; prepare in final form and coordinate with budget as necessary for approval of additional funds. Track and archive submittals through the approval process and notify COR(s) of status. Maintain a current record of obligations and expenditure on each contract. Ensure expenditures do not exceed authorized funding. Track closed contract actions for reporting need for de-obligation of funds.

Determines availability of potential suppliers and develops new sources of supply. Reviews contract terms technical specifications and identifies special requirements. Issues requests for information quotations and proposals. Submits quotes and Statement of Work and purchase order content to the Contracting Office. Submits payment requests/invoices after COR approval to the Contracting Officer for payment and ensures vendors are paid. Makes credit card purchases and reconciles monthly to submit statements to the Contracting Office. Will make purchases in person and online in accordance with DOD regulations at government approved businesses utilizing purchasing card. Keeps expense tracker to ensure budget compliance and prepares expenditure reports to the Business Manager for the MCCS CFO. Assists with budget preparation.

May prepare and maintain operational and organizational charts spreadsheets presentations and reports for the MCMO. Prepare a variety of other documents such as memorandums letters meeting agendas/meeting minutes forms briefing materials flowcharts and handouts from oral instructions or rough draft. Utilize software such as Excel Access Power Point or Word to gather and present data.

May be required to travel to attend MCMO races meetings and expos to promote races and events. May assist in preparations for MCMO races and events by setting up cones tents start and finish lines and other race observe race protocol and practices by attending other races within the running industry and learning how they prepare plan and execute races. May be required to stand for extended periods of times.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner.

Requirements

Conditions of employment

• See Duties and Qualifications

EVALUATIONS:

Qualifications

Three years experience demonstrating knowledge of the organizations program objectives technical requirements of assigned commodities or services business practices and sources of supply. Knowledge of a limited range of contract types required clauses and special provisions to carry out procurement actions.

Knowledge of the procurement process the activitys procurement needs market sources and related business practices operations and structures to identify contractual opportunities for small and disadvantaged businesses. Knowledge of procurement statutes Executive Orders policies and regulations.

Must have the ability to communicate both orally and in writing. Must have excellent organizational skills. Must possess and maintain a valid State Drivers License.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race age color religion national origin sex GINA political affiliationmembership or non-membership in an employee organization marital status physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: part of the employment process Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).For all positions requiring access to firearms or ammunition the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760 Qualification to Possess Firearms or Ammunition before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s) if applicable.

*If prior military DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees whether on or off duty cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace and Marines sailors and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with TA stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENTS DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC