Executive Assistant II - Executive 2

Executive Assistant II

The Executive Assistant II position provides senior-level executive administrative support within the Minnesota Department of Health (MDH) Executive Office and serves as a trusted coordination partner to executive leadership. The role requires independent action, initiative, sensitivity to the consequences of decisions, and the ability to work effectively with leaders, staff, government partners, and external stakeholders.

Primary responsibilities include:

• Coordinates high-priority work
• Manages sensitive information
• Ensures leadership activities move forward with strong preparation, follow-through, and sound judgment.

Minimum qualifications include:

• Three (3) years advanced administrative support experience, including experience supporting senior leaders or executives and includes 3 of the following:
• Managing complex scheduling, coordinating high-level meetings, and handling competing priorities with minimal supervision.
• Drafting, editing, and finalizing executive correspondence, reports, briefing materials, or other polished business documents.
• Serving as a liaison with multiple stakeholder groups and maintaining effective working relationships across organizational lines
• Coordinating projects, workflows, or office processes.
• Utilizing software, such as, Microsoft Outlook, Word, Teams to manage calendars, communications, records, and document production.
• Qualifications to be further assessed during the interview process:
• Attention to detail and the ability to communicate clearly, professionally and appropriately for a variety of audiences.
• Communicate and interact with professionalism, diplomacy, and respect while building and maintaining effective working relationships with leaders, staff, and external partners
• Experience handling sensitive, confidential, or politically sensitive information with discretion and sound judgment, and a high degree of professionalism.
• Initiative, follow-up, and independent problem solving.

Preferred qualifications include:

• Experience providing executive-level administrative support to a commissioner, executive leadership team, or senior public-sector officials.
• Experience working in Minnesota state government or another government environment with legislative, policy, or public-facing responsibilities.
• Experience preparing or coordinating executive office communications, briefing materials, legislative documents, presentations or other materials for senior leaders.

Additional requirement includes:

• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.