Payroll Coordinator / Accounts Payable

Job Description

Job Description

Payroll and A/P  

• Compiles hours worked from time sheets and other records 

• Input forms, enters data into computer files, and submits to payroll vendor 

• Reviews wages computed and corrects errors for payroll accuracy 

• Monitors missed punches, missed meal breaks, and interrupted meal periods and reports to Administrator and Managers 

• Daily - DHPPD and overtime reports, DHPPD forms 

• Distributes paychecks 

• Processes workers’ compensation claims, assuring claims are promptly reported and paperwork is completed in a timely manner, work with DSD 

• Performs other clerical duties as needed, such as filing, creating folders, photocopying, collating, etc 

• Performs other duties as assigned by the Administrator 

• Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis 

• Performs all daily, weekly, and pay period close responsibilities related to payroll processing 

• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc. (if applicable) 

• Ensures employee personnel files are completed and employee information are kept confidential; Maintains confidentiality of records, contact and information. 

• Compile all Accounts Payable (Invoices) for payment submission 

• Assist during DSD orientation. Orientation packet and onboarding must be completed before the end of day 2.  

• Enroll new staff to time clock 

• Assist with Benefit enrollment 

• Perform other duties as assigned or requested to meet the facility’s needs. 

Qualifications  

• Skilled nursing or healthcare related field experience, preferred. 

• Effective communication skills to maintain positive relationship with staff, physicians, and consultants 

• Current knowledge of local, state and federal guidelines and regulations, a plus 

• Strong personal organization and time management ability with attention to detail. 

• Proficiency with Microsoft Excel and payroll application systems. 

• Strong understanding of payroll accounting and payroll best practices. 

• Strong work ethic and team player with excellent communication skills. 

• Ability to deal sensitively with confidential material. 

• Ability to understand and follow applicable regulations, policies and procedures fully and consistently. 

• Must have strong detail orientation and high accuracy level.