Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a team in Auburn, New York in a Contract to Permanent capacity. This position supports day-to-day payables operations by ensuring invoices are reviewed, recorded, and paid with a high level of accuracy. The ideal candidate is organized, detail-oriented, and comfortable handling a steady volume of transactions while working closely with vendors and internal partners.

Responsibilities:
• Enter and process a large volume of vendor invoices while maintaining accuracy and meeting established timelines.
• Compare invoices against purchase orders and receiving records to confirm that billing details are correct before payment.
• Examine invoices for authorization, general ledger coding, and required backup documentation prior to final processing.
• Coordinate weekly disbursements, including printed checks, electronic payments, and wire transfers.
• Reconcile vendor account statements and research discrepancies to resolve outstanding payment issues promptly.
• Address supplier questions regarding invoice status and payments while fostering strong working relationships.
• Support month-end accounting tasks by assisting with accrual entries and reconciling accounts related to payables activity.
• Organize and maintain accounts payable files and records to ensure documentation is complete, accessible, and audit-ready.
• Follow company accounting standards and internal procedures to promote compliance throughout the payment process.
• Provide requested documentation and transaction support during internal or external audit reviews.• Hands-on experience in accounts payable, including invoice entry and payment processing.
• Ability to assign accurate coding to invoices and verify supporting documentation.
• Familiarity with check runs, electronic payment processing, and wire transfer coordination.
• Strong attention to detail with the ability to manage high-volume transactional work.
• Experience reconciling vendor statements and identifying the source of payment discrepancies.
• Effective communication skills for responding to vendor inquiries and collaborating with internal teams.
• Working knowledge of basic accounting practices and month-end close support activities.