Production Manager

TITLE: Production Manager/Producer – Fashion, Photoshoot Production within Retail, Beauty Industry

L OCATION: New York City, NY

SCHEDULE: Hyrid – In-office or on-site photoshoots 3 days per week (T,W,TH) and remote 2 days per week (M/F)

CONTRACT: 3+ months – likely to be extended

PAY RANGE: $40 - $44 per hour on W2

Your Role

Russell Tobin is seeking a Production Manager/Producer to support a world-leading specialty retail brand recognized globally for innovation and excellence in lingerie and fashion . The position will manage the day-to-day production of assigned creative photography, video, and still life projects from pre-production through shoot completion. They will coordinate the creative, operational, financial, and logistical components of each production to ensure projects meet creative and brand objectives, timelines, and budget requirements while partnering closely with the production team and cross-functional stakeholders.

Maintain a regular in-office presence Tuesday through Thursday when not assigned to on-location productions, photoshoots, or business travel requirements.

Your Experience

• B.A./B.S. degree or equivalent experience.
• 3–5+ years of production experience in fashion, beauty, retail, advertising, or a related creative industry, with experience producing photography and/or video productions.
• Prioritize and manage multiple tasks while adapting to changing priorities in a fast-paced production environment.
• Build strong relationships with internal partners, talent, agencies, vendors, and production teams.
• Strong financial acumen and experience managing production budgets.
• Detail-oriented with strong follow-through and problem-solving skills.
• Strong written and verbal communication skills.
• Strong organizational and project management skills.
• Independently manage assigned productions while exercising sound judgment around when to escalate issues to production leadership.
• Work collaboratively with creative teams and translate creative direction into actionable production plans.
• Negotiate and manage vendor and talent rates, fees, and production terms.
• MAC proficient — Microsoft Word, Excel, and PowerPoint/Keynote knowledge required; Smartsheet and other project management tools a plus.
• Familiarity with Adobe Creative Suite and production presentation tools a plus.
• Flexible schedule, including early mornings, evenings, weekends, and extended shoot days as required by production schedules.
• Ability to travel to photoshoots and production locations as required.

Your Impact

• Produce assigned photoshoots across client brands from pre-production through completion, ensuring alignment with creative, brand, schedule, and budget objectives.
• Develop and manage production schedules, timelines, budgets, and logistics, coordinating talent, crew, vendors, locations, studios, equipment, travel, catering, and other production needs.
• Partner with Creative Directors, Art Directors, Photographers, Stylists, Creative Operations, and cross-functional teams to translate creative direction into executable production plans.
• Coordinate booking and management of photographers, models, hair, makeup, stylists, studios, locations, production partners, and vendors, including rates, availability, scope, and deliverables.
• Manage talent logistics and agency relationships, including bookings, rates, schedules, travel, accommodations, fittings, glam, and on-set needs.
• Partner with Travel & Expense, Compliance, Legal, Finance, and other internal teams to ensure required documentation, agreements, releases, travel, and financial processes are completed accurately and on time.
• Negotiate production rates and fees within established budgets while identifying opportunities for cost savings and escalating significant financial decisions to the lead producer.
• Create and manage call sheets, production decks, schedules, templates, and other production documentation; maintain accurate production records throughout the shoot lifecycle.
• Lead day-to-day production operations on set, directing Client and production support, managing vendors and crew, troubleshooting real-time needs, and maintaining the approved schedule.
• Proactively identify production risks, develop solutions and contingency plans, and communicate key updates, outstanding items, budget status, and potential issues to the production lead and internal partners.
• Manage multiple concurrent productions and competing priorities while maintaining strong communication, organization, and execution.
• Partner with Creative Operations, Retouching, and Asset Management teams to ensure timely delivery, organization, and handoff of assets.

Finance / Budget

• Build, track, and maintain accurate production budgets and financial projections for assigned photography and video shoots in partnership with the production lead.
• Maintain comprehensive knowledge of the creative, operational, scheduling, and financial status of assigned productions and communicate updates during weekly team huddles and production meetings.

Must be authorized to work in the United States

Why Join?

This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

Russell Tobin and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.