Legal Administrative Assistant

Faegre Drinker Legal Administrative Assistant

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Labor & Employment (Immigration) practice group in our Washington, DC office. You will be part of a collegial and fast-growing team dedicated to providing a full range of legal administrative support to the assigned lawyers and paralegals in alignment with the firm's core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

What you would do:

• The Legal Administrative Assistant must have a solid understanding of immigration processes with governmental agencies and use of firm resources and other available resources to manage immigration actions
• Use an immigration case management system to accurately and timely input data, upload documents, run reports, and perform other critical data-related duties
• Follow firm and team best practices for data, filing, templates, and client service and protocols
• Maintain and organize physical and electronic case files
• Review, organize, file, and communicate correspondence from government agencies
• Draft and prepare client letters and correspondences under attorney and paralegal supervision
• Communicate directly by email or phone with corporate clients and vendors, with attorney and paralegal supervision
• Collaborate and build strong relationships with colleagues across the firm
• Schedule meetings, couriers/overnight deliveries, conference calls, and travel arrangements
• Other administrative tasks, as assigned

What is expected:

• Ability to problem-solve and take ownership of projects
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Ability to communicate effectively and professionally with clients and colleagues
• Ability to exercise precise attention to detail, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Ability to maintain stamina throughout a standard workday, on- and off-site
• Ability to maintain regular attendance and work regularly scheduled hours
• Ability to take direction and accept supervision and feedback
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required
• Ability to work effectively with co-workers in a team oriented collaborative environment

What we offer:

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

The anticipated initial hourly rate for someone who is hired into this position is $23.75-34.45/hour based on a 37.5 hour a week schedule.

Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.

What is required:

• 1-2 years of experience as a legal administrative assistant, administrative assistant, or paralegal
• Prior experience in immigration or labor and employment law preferred
• Experience at Am Law 50/100 strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or Bachelor's degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint) and a willingness to learn other legal software
• Experience with immigration software (LawLogix, INSZoom) preferred