Executive Assistant

Essen Health Care

At Essen Health Care, we care for that! As the largest privately held multispecialty medical group in the Bronx, we provide high quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women's health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program.

Essen Health Care is the place Where Care Comes Together! We are looking for the most talented and effective individuals to join our rapidly growing company. With over 1,100 employees, 400+ Practitioners, we care for over 250,000 patients annually in New York City and beyond. From medical providers to administration & operational staff, there is a career here for you. Join our team today!

Job Summary

The Executive Assistant will provide high-level administrative support to senior executives within the organization. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

Responsibilities

1. Calendar Management: Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements.

2. Communication Handling: Act as the primary point of contact for internal and external communications on behalf of executives. Handle phone calls, emails, and correspondence with professionalism and confidentiality.

3. Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, documenting meeting notes, and ensuring follow-up on action items.

4. Travel Arrangements: Organize domestic and international travel plans, including flights, accommodations, and itineraries. Ensure all travel details are well-coordinated and communicated.

5. Document Preparation: Prepare, review, and edit reports, presentations, and other documents. Maintain organized records and filing systems.

6. Project Support: Assist in the planning, execution, and tracking of various projects. Provide research, data analysis, and support as needed.

7. Expense Management: Prepare and submit expense reports in a timely manner. Track and manage expense budgets for executive-related activities.

8. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism.

9. Relationship Management: Liaise with key stakeholders, clients, and vendors on behalf of executives. Build and maintain relationships within and outside the organization.

Salary: $60,000-$70,000 (plus possible bonuses/incentives)

Qualifications

• Bachelors degree in business administration or a related field (preferred). Will consider Associates and HS Diploma.
• Proven experience as an Executive Assistant or similar role, supporting senior-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
• Ability to work independently, take initiative, and anticipate executive needs.
• High level of integrity and discretion in handling confidential information.
• Strong attention to detail and ability to work under tight deadlines.

Preferred Skills:

• Familiarity with project management tools and software.
• Experience in event planning or coordination.
• Ability to adapt to a fast-paced, dynamic work environment.
• Knowledge of specific industry or sector (if applicable).
• Good process management and organizational skills.
• Outlook, Excel and Word experience

This position may require occasional overtime or availability outside of regular working hours to accommodate executive schedules or time-sensitive tasks.

Compensation & Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off
• Retirement savings plan
• Professional development opportunities

Equal Opportunity Employer

ESSEN HEALTH CARE IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.