Executive Assistant

divh2Executive Assistant/h2pInsightful is a market-leading platform for employee productivity and workforce analytics. We process massive data sets of usage activity, synthesize them into actionable insights that help managers and employees perform at their peak, and help the worlds most productive companies stay that way by improving employee productivity, business processes, and giving every employee autonomy and transparency to work how they work best./ph3Job Description/h3pWe are looking for full-time, in-person Executive Assistant based in NYC to support the founder/CEO. The CEO splits time primarily in NYC with periodic travel to the Belgrade office. This role owns the CEOs time, logistics, and information flow. The goal is freeing up 1015 hours per week of executive capacity./ppstrongResponsibilities:/strong/pullistrongCalendar management:/strong Own the CEOs calendar end-to-end. Schedule, reschedule, and protect time blocks. Manage conflicts and prioritize meeting requests. Ensure prep materials are ready before every meeting./lilistrongTravel coordination:/strong Book all travel, including flights, hotels, and ground transport, for NYCBelgrade trips and other domestic/international travel. Build detailed itineraries./lilistrongCommunication triage:/strong Screen and prioritize email, Slack, and other inbound communications. Draft responses where appropriate. Flag urgent items and filter noise./lilistrongMeeting support:/strong Prepare agendas, pre-reads, and briefing docs. Take notes and track action items for key meetings. Follow up on outstanding items./lilistrongExpense and administrative management:/strong Handle expense reports, invoices, subscriptions, and vendor coordination. Manage office logistics in NYC./lilistrongEvent and relationship management:/strong Coordinate dinners, off-sites, board meetings, and investor meetings. Maintain a contact/relationship database for key stakeholders./lilistrongPersonal logistics:/strong Occasional personal errands that directly impact the CEOs time, like appointments, reservations, etc./li/ulpstrongWhat this role is NOT:/strong/pulliNot a Chief of Staff, no strategic project ownership or cross-functional leadership/liliNot an office manager, no responsibility for the broader teams workspace or ops/li/ulpstrongYou are a great fit for this role if you have:/strong/pulli3+ years supporting a C-level executive or founder, ideally at a tech company or high-growth startup/liliExperience with international travel booking and multi-timezone scheduling/liliProficiency in Google Workspace (Calendar, Gmail, Docs) and Slack/liliAvailability to work in-person daily, based in NYC/li/ulpstrongStrong preferences:/strong/pulliExperience supporting a founder/CEO, specifically, the pace and ambiguity are high/liliFamiliarity with SaaS or B2B tech environments/liliExperience coordinating across US and European time zones/liliComfortable with tools like Slack, Notion, HubSpot, or project management platforms/liliPrior exposure to investor relations logistics (board decks, data rooms, meeting scheduling)/li/ulpstrongBonus points:/strong/pulliExperience at a company with a hybrid/distributed/remote-first team/liliNotary public certification (surprisingly useful for a CEOs EA)/li/ul/div