Director of Operations

IMPORTANT NOTE: CANDIDATES MUST BE A DOF EMPLOYEE SERVING PERMANENTLY IN THE ADMINISTRATIVE MANAGER CIVIL SERVICE TITLE OR ARE REACHABLE ON THE ADMINISTRATIVE MANAGER PROMOTIONAL EXAM NO. 1552. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1552. NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service. The Customer Operations Division has oversight of the Department of Finance business centers, City Register’s Office, and the Land Records, Adjudication, and Collections divisions. Customer Operations is charged with the processing of tax payments, parking violations payments, and all other charges collected by DOF. The division is also responsible for recording property transfers, adjudicating parking and camera violations, and managing the full life cycle of the department’s enforcement activities related to unpaid business and excise taxes, parking fines, and Environmental Control Board summonses. The Adjudication Division is responsible for conducting hearings on all parking and camera violations issued in New York City. It hosts in-person hearings in the business centers and conducts hearings by mail, web, and mobile app. In addition, the judges hear appeals of parking ticket determinations, and a special unit for Commercial Adjudications conducts hearings and appeals on tickets issued to commercial vehicles. A Director of Operations is needed in Adjudications to support the Chief Administrative Law Judge, the Deputy Chief Administrative Law Judge, the Administrative Law Judges, and assist in supervising staff who perform critical and time sensitive processing work in the Adjudications Unit, which adjudicates more than 2 million summonses per year, and are assigned to various subunits. Reporting to the Chief Administrative Law Judge, the selected candidate’s duties and responsibilities include but are not limited to: Manage and facilitate Adjudication Administrative operations, including, but not limited to, hiring, personnel transactions, recruitment, onboarding, and other related functions. Process job posting request, civil service list request and job offer requests for all appointments, promotions, reassignments, and title changes. Manage employee transactions and other hiring duties. Coordinate onboarding, including candidate screening, identifying qualified candidates, and interview scheduling. Advise hiring managers, ensuring efficient employment processing, onboarding and effective support across HR functions. Provide subject matter expertise and guidance to staff on personnel policies and procedures. Serve as strategic resource to support team members in navigating H R processes. Analyze hiring needs and develop strategic plans to fill vacancies Manage completion of mandatory training for all staff and ALJs. Notify staff and supervisors of upcoming deadlines, overdue items, and new training requirements. Perform all facilities-related functions including orchestrate and execute floor plan movements, transfers and coordinate with facilities and Finance Information Technology and telecommunications staff. Assist with maintaining the personnel services budget, staying abreast of the agency's functionality within the personnel service's realm. Interfacing with the Budget Office to submit/process all new contracts/purchase requests via Passport and works with all Adjudication units to create and submit the division's SOPs. Supporting project initiatives, including identifying and analyzing preliminary business needs, budget considerations, time and resources estimates, defining the project scope and objectives, and getting business user sign-off. Participating in departmental strategic and budgetary planning processes; preparing and administering contract budgets; providing recommendations on policies and desired goals. Managing vendor relationships with Fedcap, NYSID, Vanguard, Verra Mobility, IPS (NYPD) and other vendor related to information technology. Attending management meetings and assisting the Chief Administrative Law Judge and Deputy Chief Administrative Law Judge as needed. Managing vendor relationships with Fedcap, NYSID, Vanguard, Verra Mobility, IPS (NYPD) and other vendor related to information technology Attending management meetings and assisting the Chief Administrative Law Judge and Deputy Chief Administrative Law Judge as needed. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title. ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C Minimum Qualifications 1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Preferred Skills At least 3 years of experience in human resources and budget roles. Exercise high level of discretion and maintain the security of confidential documentation. Detail-oriented with excellent organizational, prioritization, and multitasking ability. Solution-oriented, exceptional research and problem-solving skills. Experience working with city vendors. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr