Analyst

With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers, the NYC Department for the Aging is deeply committed to helping older adults age in their homes and creating a community‑care approach that reflects a model age‑inclusive city. The Office of Financial Services is responsible for administering the agency’s operating and capital budgets. The Office ensures funds are available for the procurement of goods and services, invoices are paid in a timely manner, and that all funds are spent on allowable services with reasonable and auditable costs that reflect the agency's mission. The unit works to ensure the completion of timely payments on allowable expenses to contractors, processing payments in the amount of $480m baseline and over $39 million in discretionary contracts annually. The Office seeks a dynamic, motivated and detail‑oriented individual to serve as an Analyst in the Vendor Payment Unit. The Analyst will perform desk audits, provide fiscal technical assistance and conduct complex financial and analytical tasks for the Office of Financial Services with latitude for decision making and will report to the Supervisor of Vendor Payments Unit. Candidate Responsibilities Conduct desk audits on invoices, review and process payments, and advances. Provide fiscal technical assistance to contracted NYC Aging agencies. Prepare responses verbally and in writing regarding inquiries from contracted agencies and agency personnel officers to resolve problems related to invoices. Formulate and maintain contract ledgers according to established budget codes. Reconcile PASSPort contracts with NYC Financial Management System (FMS). Summarize and present weekly reports for Office of Financial Services management staff. Assist in other ad‑hoc and special projects as assigned. Minimum Qualifications A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting, auditing and cost accounting; and one of the following: (A) One year of full‑time satisfactory experience in management auditing, financial auditing, and/or information technology (IT) auditing. (B) A valid Certified Public Accountant license issued by the New York State Education Department. (C) A valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA). Or a satisfactory combination of education and/or experience equivalent to item 1 above. Education and/or experience may be substituted as follows: (A) Two years of full‑time satisfactory experience in financial or managerial accounting may be substituted for the one year of experience described in item 1(A). (B) Undergraduate or graduate credits from an accredited college or university in management, computer science, public administration, and/or business administration may be substituted for up to 9 semester credits in accounting, on a credit‑for‑credit basis. All candidates must have a baccalaureate degree including or supplemented by 15 semester credits in accounting, including one course each in advanced accounting, auditing and cost accounting, and one of the following: at least one year of the experience described in item 1(A) above, or a Certified Public Accountant license, or a Certified Internal Auditor certificate. To be eligible for Placement Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Management Auditor – Placement I or at least two years of experience in management auditing, financial auditing, and/or information technology (IT) auditing. Preferred Skills Knowledge of Microsoft Excel, Word, PowerPoint and excellent writing and oral communication skills. Advanced Excel skills such as PivotTables, V‑lookups and the ability to create transparent spreadsheets. Knowledge of the PassPort (NYC's Procurement and Sourcing Solutions Portal). Knowledge of the HHS Accelerator Financial System and its CPR feature. Ability to work independently and with minimal supervision. Initiative to identify ways in which processes can be improved. Superior organizational skills with strong attention to detail. Excellent customer service skills and ability to problem‑solve. Strong analytical background that can use data to produce models, summary statistics and reports. Comfortable with embracing technology to support and enhance operations. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy. #J-18808-Ljbffr