Executive Assistant
Warehouse Goods LLC
Job Description
Job Description
Description:
We are seeking a highly organized, discreet, and proactive Executive Assistant to support senior leadership. This role requires exceptional attention to detail, strong judgment, and the ability to operate effectively in a dynamic crypto-native environment. The ideal candidate is comfortable handling sensitive financial information, coordinating across global time zones, and adapting quickly as priorities shift.
Executive Support
- Provide high-level administrative support to the CEO and/or executive team
- Manage complex calendars, meetings, and travel across multiple time zones
- Prepare agendas, meeting materials, and follow-ups for executive meetings
- Serve as a trusted gatekeeper, prioritizing communications and requests
Operations & Coordination
- Coordinate with internal teams (finance, legal, operations, engineering) to ensure smooth execution of executive initiatives
- Track action items, deadlines, and deliverables across leadership projects
- Assist with onboarding/offboarding of executives and senior hires
- Maintain organized digital and physical records, including sensitive documentation
Communications
- Draft and edit professional correspondence, presentations, and internal communications
- Liaise with external partners, investors, custodians, and service providers
- Handle confidential information with discretion and professionalism
Crypto & Treasury Support
- Support treasury-related workflows such as reporting coordination, document preparation, and compliance tracking
- Assist with scheduling and documentation related to audits, custody providers, and financial reviews
- Stay informed on basic crypto terminology, tools, and industry practices (training provided as needed)
- Other duties as assigned by manager or designee.
- 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role
- Exceptional organizational, time management, and communication skills
- High level of discretion and integrity when handling sensitive information
- Strong proficiency with productivity tools (Google Workspace, Microsoft Office, Slack, etc.)
- Ability to work independently and manage competing priorities
- Experience in crypto, fintech, finance, or high-growth startups
- Familiarity with digital asset concepts (wallets, custody, blockchain basics)
- Experience supporting C-level executives or founders
- Comfort working with global teams and flexible schedules
Vacancy posted 4 days ago
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