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Accounts Payable Specialist

Robert Half

Delaware State

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy finance team in Camden, Delaware. This onsite opportunity is a Long-term Contract position suited for someone who can step in quickly, manage high-volume invoice activity, and work closely with internal partners to keep payables accurate and timely. The role offers a hands-on environment with established procedures, while also giving the right person the chance to improve day-to-day accounts payable operations.

Responsibilities:

• Manage incoming vendor invoices from electronic files and paper submissions, ensuring each item is organized and entered accurately for processing.

• Review purchase order invoices through a three-way matching process and coordinate with purchasing and receiving teams to resolve pricing, quantity, or receipt discrepancies.

• Confirm that invoices include proper support and approvals before they are posted and scheduled for payment.

• Prepare weekly payment activity in alignment with cash planning needs, including ACH activity, check runs, and related disbursement support.

• Match completed payments to supporting invoices, secure required check approvals, and distribute payments in accordance with company procedures.

• Respond to vendor questions, investigate account issues, and reconcile supplier statements to address outstanding differences promptly.

• Maintain 1099-related records and support month-end accounts payable accruals and reconciliations.

• Work with automated invoice workflow tools and the ERP system to resolve exceptions, improve processing efficiency, and support consistent accounts payable procedures.

• Provide backup assistance for accounts receivable tasks related to customer payment posting and other routine accounting transactions as needed.

• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Practical knowledge of invoice coding, account coding, and purchase order-based invoice processing.
• Experience handling ACH payments, check runs, and general cash disbursement activities.
• Ability to perform three-way matching and identify discrepancies involving invoices, receipts, and purchase orders.
• Familiarity with ERP systems and automated invoice processing platforms in a high-volume environment.
• Strong attention to detail with the ability to follow established procedures and maintain accurate financial records.
• Effective communication skills and a proactive approach to working with vendors and cross-functional internal teams.
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Vacancy posted 2 days ago
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