Accounting Administrator

Do you believe no challenge is too complex to solve? You’ll fit right in at U.S. Engineering. We deliver award-winning mechanical contracting, construction, service, and maintenance solutions with a focus on performance and innovation. Our team of skilled and collaborative professionals drives every project from preconstruction through final testing, always aligned with our clients’ goals.

Accounting Administrator
The Accounting Administrator supports the Accounting Department and overall corporate operations by performing a variety of accounting clerical tasks including, reconciliations, accounts payable, accounts receivable and billing.

Principal Duties and Accountabilities:

• Performs data entry into the company’s accounting system.  This will include high volume accounts payable entry.
• Verifies data entered into the company’s accounting system such as accounts payable, accounts receivable invoices, job information and cost codes, etc.
• Reconciles vendor statements on a monthly basis. 
• Compares vendor/subcontractor invoices to purchase orders or contracts to verify quantities, price, payment terms, freight charges, extensions, etc.  Computes discounts, makes sales/use tax determinations and places invoices in line for payment.
• Establishes and maintains efficient filing system for general accounting documents.
• Reviews, processes, and verifies AR accounts and account balances.
• Monitors and evaluates information to determine status of customer’s accounts, striving to ensure receipt of timely payment.
• Prepare and/or process AR documents (i.e. lien waivers); review for accuracy and completeness and update information as necessary
• Prepares and makes bank deposits and posts payments to client accounts.
• Performs similar administrative accounting or general administrative duties of team members as a backup when needed. 

Education:

• High School Diploma or GED required.
• Some college level coursework in Accounting preferred.  

Experience:

• At least 2 years’ experience performing a function of accounting or bookkeeping.
• Some experience in Accounts Receivable and/or Accounts Payable.
• Experience within the construction industry is helpful.

Knowledge, skills, and abilities:

• Basic to intermediate knowledge of MS Excel and MS Word.
• Intermediate understanding of bookkeeping and/or accounting procedures and techniques.
• High degree of attention to detail.
• Strong customer service mindset.
• Ability to work in a high volume environment.
• High degree of accuracy in data entry and 10-key punch.
• Ability to multi-task and adapt to changing priorities.
• Focus on delivering results and meeting deadlines.
• Ability to work collaboratively within a team and with other individuals.

Flexibility and willingness to help where needed in the department
Physical and/or Travel Demands

• Frequent sitting, use of keyboard/monitor, use of 10-key and use of telephone.
• No travel required.

Benefits and Compensation:

• The range for this position has been established at $24 to $34 hourly and is U.S. Engineering good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training.
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

Candidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.
U.S. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status. 
U.S. Engineering is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen. 
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified.  U.S. Engineering reserves the right to revise as needed.  The job description does not constitute a written or implied contract of employment.