Assistant Project Manager

Assistant Project Manager

U.S. Facilities, Inc., a leading provider of superior building maintenance and infrastructure services, is seeking an outstanding Assistant Project Manager to join our dedicated team. Candidates with extensive experience in facilities management and a passion for delivering exceptional environments for clients are encouraged to apply. This represents an excellent opportunity to contribute significantly.

The responsibilities of the Assistant Project Manager (APM) include ensuring effective coordination, oversight, and management of the RSCW-4, RRSC, and PSS subcontractors. A primary focus for the APM is the administration of janitorial and security services, with the objective of ensuring that all contractual obligations related to subcontractors are executed with the utmost professionalism and adherence to all specified contractual terms.

In this position, the APM is tasked with implementing the USF Total Quality Control Management and Safety Programs across all buildings involved in the project. This includes establishing efficient communication channels and assigning tasks to Building Managers who supervise daily operations. The APM also plays a crucial role in collaborating with the Project Manager by providing essential documentation required to secure and uphold the current certifications and licenses for each building, as stipulated in the Request for Proposal (RFP).

The APM is responsible for ensuring that the Building Managers and the Maintenance Manager effectively coordinate the implementation of the Total Quality Management Program (TQMP) and the Quality Control Program. This initiative is vital for achieving the highest level of contract performance and aligning operations with the detailed requirements outlined in the RFP. Additionally, the APM aids the Project Manager in developing and executing both short- and long-term Facility Operations, Maintenance, and Services (OM&S) plans, policies, and procedures. In instances where the Project Manager is unavailable, the APM is expected to assume leadership of the project to ensure continuity and effectiveness.

A significant aspect of the APM's responsibilities includes overseeing the Building Managers and Maintenance Manager in the management of the technical library associated with the project. This library contains critical resources, including comprehensive specifications, architectural drawings, and detailed manufacturers' operating instructions and manuals, which are essential for maintaining and operating the facilities effectively.

Furthermore, the APM assists Building Managers and Maintenance Managers in maintaining the Computerized Maintenance Management System (CMMS), as well as overseeing Computer-Aided Design (CAD) documentation and purchasing and inventory systems. The APM holds direct accountability for the daily management of the One Parkway Building (OPB), ensuring that all operational aspects are running smoothly and efficiently. Should the APM be unavailable, the Project Manager will assume these responsibilities.

APM's reporting structure is designed to ensure clear communication, as they report directly to the Project Manager. This setup is intended for all reporting and information sharing from Building Managers and the Maintenance Manager to the Project Manager. The APM is responsible for relaying all Project Manager directives to the Building Managers and Maintenance Manager, except for employee relations issues, which the Project Manager handles directly to ensure sensitive personnel matters are managed properly. Additional duties may be added as needed to support the project's overall goals.

May be required to perform additional or different duties from those outlined above to meet evolving business needs and practices.

Qualifications: A minimum of five (5) years' experience in facility operations or management fields; or a minimum of seven (7) years of practical facility management and operations experience; strong analytic, communication, and interpersonal skills and working knowledge of PC Software; and a Certificate for OSHA 10-hour General and 8-hour HAZWOPER.

U.S. Facilities, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

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