Corporate Legal Specialist

Job Description Summary

The Corporate Legal Specialist provides comprehensive legal and administrative support, with a primary focus on corporate governance, entity management, and legal operations. This role is responsible for maintaining corporate records, coordinating entity formation and compliance activities across multiple jurisdictions, and supporting contract management and legal operations initiatives. The Corporate Legal Specialist works closely with internal business teams, outside counsel, and regulatory agencies to ensure accuracy, compliance, and efficiency in corporate legal processes. Success in this role requires strong organizational skills, attention to detail, the ability to manage competing priorities, and a solid understanding of transactional legal concepts within a fast–paced corporate environment.

Key Responsibilities

• Draft, review, and maintain corporate governance documents, including operating agreements, resolutions, and meeting minutes.
• Work with registered agents, secretaries of state, and outside counsel to assist with forming and dissolving entities, obtaining certificates of formation and good standing, and resolving certification issues.
• Audit and maintain the entity management database to ensure accuracy and completeness of corporate records; query and extract entity data meeting specified criteria.
• Monitor and manage entity compliance calendars, ensuring timely renewals, registrations, and qualification filings across all jurisdictions.
• Revise and maintain organizational charts (experience with Microsoft Visio or Jigsaw a plus).
• Assist with contract management, including tracking contract lifecycles, maintaining the contract database, and coordinating internal approvals.
• Assist with enterprise‑wide legal operations initiatives, including technology platform optimization and template standardization, to improve efficiency.
• Provide administrative support, including managing calendars, scheduling meetings, and preparing and organizing agendas and supporting materials for meetings.
• Process invoices and track legal matter budgets.
• Perform tasks and assist with other projects as requested in support of Greystar’s Corporate Secretary and Office of the Chief Legal Officer team.

Basic Knowledge & Qualifications

• Bachelor’s Degree or paralegal certificate, along with a minimum of three years of experience in a transactional legal environment.
• Ability to work independently and in a self–directed fashion with excellent attention to detail, proofreading, organizational, and written communication skills.
• Ability to work collaboratively in a team environment, organize and prioritize workload, and adapt to changing priorities.
• Ability to communicate effectively with strong interpersonal skills, including tact, diplomacy, persuasion, negotiation, and cooperation.
• Strong working knowledge of advanced functions of Microsoft Office (including Word, Outlook, and Excel), document manipulation and fill‑and‑sign functions in Adobe Acrobat, and operation of and navigating databases generally; experience with Diligent software, CT Advantage, and/or iManage a plus.
• Understanding of complex transactional legal concepts and terminology with proven ability to adapt skills and expand knowledge base quickly.

Specialized Skills

• Notary public designation preferred.

Travel / Physical Demands

• Team members work in an office or remote work environment. No special physical demands are required.
• Rare or occasional travel may be required to attend business meetings, training programs, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position.
• Job demands may require long periods of sitting.
• Travel required: 20% to attend business meetings, training programs, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position.

Additional Compensation

• Corporate Positions: In addition to the base salary, this role may be eligible to participate in quarterly or annual bonus programs based on individual and company performance.
• Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered

• Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee‑only coverage; costs discounted after 3 and 5 years of service.
• Generous Paid Time Off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
• For onsite team members, onsite housing discount at Greystar‑managed communities available subject to discount and unit availability.
• 6‑Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
• 401(k) with Company Match up to 6% of pay after 6 months of service.
• Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
• Employee Assistance Program.
• Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
• Charitable giving program and benefits.

*Benefits offered for full‑time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.

Greystar will consider for employment qualified applicants with arrest and conviction records.