Parish Office Manager

Parish Office Manager

Holy Rosary Parish, New Holstein

The office manager in a Catholic church is responsible for overseeing daily operations, managing office functions, and providing support to parish staff and volunteers. The office manager typically works in a parish office setting, interacting with staff, volunteers and parishioners regularly. The role may require flexibility in hours to accommodate evening or weekend events and activities. This job description provides a comprehensive overview of the responsibilities and qualifications expected of an office manager in a Catholic church, highlighting the importance of organizational and interpersonal skills in supporting the parish community.

Personal and Professional Qualifications

• Practicing Catholic in good standing with a working knowledge of and a strong commitment to the mission of the Roman Catholic Church
• Positive and motivated
• Detail oriented, focused on accuracy and efficiency
• Ability to maintain confidentiality in all matters
• Well-developed organization skills
• Organized
• Self-directed and flexible with the ability to work with minimal direction
• Computer skills Microsoft and Google Office Suites, Google Calendar, database management

Key Responsibilities

1. Office Management: Oversee the daily operations of the parish office, ensuring efficient workflow and organization of the office tasks. This includes managing office supplies, maintaining records, and ensuring a welcoming environment for visitors.
2. Support to Parish Staff: Provide administrative support to clergy and staff, including scheduling meetings, managing communications and assisting with event coordination.
3. Bulletin and Communication: Collaborate with volunteers to produce the Holy Rosary parish bulletin, proofread content, and ensure timely distribution of announcements and updates to the parish community.
4. Volunteer Coordination: Recruit, train and oversee volunteers for various parish ministries and events, ensure effective participation and support for church activities.
5. Financial Administration: Assist with financial tasks such as managing the parish database, overseeing collection counting procedures, and ensuring accurate recordkeeping for sacramental records, as well as budget and other financial reporting.
6. Event Coordination: Help plan and coordinate parish events, including liturgical celebrations, community outreach and educational programs.
7. Cemetery: Assist the cemetery association with records, sell plots, collect fees for burial, coordinate funerals with local funeral home establishments, update record books as needed and keep the cemetery map updated.

Required Skills and Qualifications

• Organizational Skills: Strong ability to manage multiple tasks and prioritize effectively in a busy office environment.
• Communication Skills: Excellent verbal and written communication skills to interact with parishioners, staff and volunteers.
• Technical Proficiency: Familiarity with office software and technology, including Word, Excel, PowerPoint, Canva/Publisher, and database management.
• Interpersonal Skills: Ability to work collaboratively with diverse groups and maintain a welcoming atmosphere.
• Problem-Solving Skills: Capacity to identify issues and implement effective solutions in a timely manner.