Payroll and Benefits Coordinator

Payroll And Benefits Coordinator

Seeking a Payroll and Benefits Coordinator. The Payroll and Benefits Coordinator is responsible for ensuring accurate and timely processing of payroll for all employees. This role maintains payroll records, audits timekeeping data, ensures compliance with federal and state regulations, and provides exceptional support to employees regarding payroll matters. The ideal candidate is detail-oriented, organized, and able to manage sensitive information with discretion.

Key Responsibilities

• Manage end-to-end payroll and benefits administration in ADP Workforce Now, performing regular data imports, audits, and reconciliations.
• Verify timecards, hours worked, overtime, and leave accruals.
• Review and validate payroll data to ensure accuracy before transmission.

Compliance & Reporting

• Ensure payroll practices comply with federal, state, and local laws.
• Process and maintain garnishments, deductions, and wage assignments.
• Assist with quarterly and annual payroll tax filings and reconciliations.
• Support year-end activities, including W-2 preparation and audits.

Employee Support

• Respond to employee payroll inquiries with clarity and professionalism.
• Maintain confidential payroll and employee information.
• Assist with new hire onboarding related to payroll and timekeeping systems.

Systems & Data Management

• Accurately maintain payroll records, employee changes, and system updates.
• Reconcile payroll accounts and collaborate with Finance on general ledger postings.
• Work with HR and IT to resolve payroll system issues and enhancements.

Benefits

• Provide employee benefits counseling.
• Review monthly premium statement calculations for medical and life insurers.
• Maintain ongoing relationships with insurance companies and brokers to effectuate new enrollments and resolve issues.

Qualifications

Required

• Associate degree in Accounting, Finance, Business Administration, or related field; or equivalent experience.
• 2+ years of payroll processing experience.
• Working knowledge of ADP Workforce Now payroll and benefits solutions.
• Proficient in Microsoft Excel for data entry, formatting, and data validation.
• Strong knowledge of payroll laws, tax regulations, and wage & hour compliance.
• High level of accuracy, confidentiality, and attention to detail.

Preferred

• Experience with multi-state payroll.
• Understanding of general ledger accounting.
• Payroll certification (FPC or CPP) is a plus.
• Prior law firm experience a plus.

Key Competencies

• Analytical skills and problem-solving ability
• Strong organizational and time-management skills
• Excellent communication and customer service
• Ability to work independently and meet deadlines
• High integrity and discretion with sensitive data