Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Executive Assistant

Insight Global

Insight Global is seeking a high caliber Executive Assistant to provide dedicated, full time support to the Managing Director of the Enterprise Technology Operations group at one of the largest financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long term trust, and play a critical role in the day to day success of the executive team.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience

Key Responsibilities
• Executive Support
o Provide full time, high touch support to the MD, acting as their primary point of contact and trusted administrative partner
o Maintain immediate responsiveness to the MD during business hours, managing priorities with sound judgment and discretion
o Answer and manage their phone, handling communications professionally and efficiently
• Calendar & Travel Management
o Own complex calendar management, including scheduling, rescheduling, and prioritizing meetings
o Coordinate domestic and international travel for the MD and the broader team, ensuring seamless logistics
o Anticipate conflicts and proactively resolve scheduling issues before they arise
• Expense & Approval Management
o Manage end to end expense processes, including booking related expenses and approvals
o Oversee approval workflows for expense management with accuracy and timeliness
• Office & Team Operations
o Manage office seating and space allocation, ensuring teams are appropriately placed
o Oversee the team vacation tracker and ensure proper coverage during absences
o Support overall office organization and operational efficiency
o Provide peripheral support to other Managing Directors as needed

Required Attributes & Qualifications
• Personal & Professional Traits
o Highly personable with strong emotional intelligence and executive presence
o Demonstrates radical responsibility: owns mistakes, learns from feedback, and does not repeat errors
o Deep sense of accountability-follows through without reminders
o Exceptionally detail oriented with a strong ability to multitask
o Calm, professional, and polished in high pressure situations
• Skills & Experience
o Proven experience supporting senior level executives
o Strong calendar, travel, and expense management skills
o Excellent written and verbal communication abilities
o Comfortable operating onsite in a professional office environment


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
Vacancy posted 5 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Jersey City, NJ vacancy
  • $25 - $29 per hour

     ...and success. Client Overview: Our client, a prestigious university, is seeking a polished and highly organized Executive Assistant to support a senior executive within their Advancement division. This role is ideal for an experienced Executive Assistant... 
    Suggested
    Hourly pay
    Work at office
    Afternoon shift

    Atrium Staffing

    Jersey City, NJ
    2 days ago
  •  ...EXECUTIVE ASSISTANT Toronto, ON Full Time WHAT WILL YOU DO? Act as the key contact for the executive that you will be supporting. Manage and maintains calendars, coordinates meetings, conferences, and travel arrangements for the Executive. Responsible... 
    Suggested
    Full time
    Shift work

    Perennial Resources International

    Jersey City, NJ
    2 days ago
  • $85k - $135k

     ...emission energy for a sustainable future. Position Overview: Thea Energy is seeking an ambitious and resourceful executive assistant to join our team and help us build the future of fusion energy. You will serve as a force multiplier for the executive team... 
    Suggested
    Work experience placement
    Work at office

    Thea Energy

    Kearny, NJ
    5 days ago
  •  ...getter attitude and a proven track record in supporting senior executives? Are you interested in leveraging your talents while advancing...  ...support to Verisk's SVP of Claims Sales. This Executive Assistant role requires a unique mix of strong organizational skills in... 
    Suggested
    Casual work

    Verisk Analytics

    Jersey City, NJ
    2 days ago
  •  ...Job Description We're looking for a highly experienced, self-directed Executive Assistant to provide high-level support to the Chief Human Resources Officer. This role requires the ability to manage advanced, diversified, and complex administrative and operational... 
    Suggested
    Work at office

    Verisk Analytics

    Jersey City, NJ
    3 days ago
  •  ...looking for a self‑starter who has the ability and the drive to provide high level support to Verisk’s SVP of Claims Sales. This Executive Assistant role requires a unique mix of strong organizational skills in order to manage calendars and scheduling, domestic and... 
    Work at office

    Maplecroft

    Jersey City, NJ
    5 days ago
  •  ...Executive Assistant The Executive Assistant (EA) enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across business lines to the Site Lead and site... 
    Work at office
    Flexible hours

    Mindlance

    Jersey City, NJ
    3 days ago
  • $25 - $29 per hour

     ...Client Overview Our client, a prestigious university, is seeking a polished and highly organized Executive Assistant to support a senior executive within their Advancement division. This role is ideal for an experienced Executive Assistant who enjoys working with donors... 
    Hourly pay
    Work at office
    Afternoon shift

    Atrium

    Jersey City, NJ
    5 days ago
  •  ...Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Title: Executive Assistant Duration: 6 month (may extend) Responsibilities & Requirements Must have experience working with high level executives and be... 
    Permanent employment
    Work at office

    Collabera

    Hoboken, NJ
    4 days ago
  •  ...We’re looking for a highly experienced, self-directed Executive Assistant to provide high-level support to the Chief Human Resources Officer. This role requires the ability to manage advanced, diversified, and complex administrative and operational responsibilities of... 

    Maplecroft

    Jersey City, NJ
    4 days ago
  •  ...Senior Executive Assistant Become an integral member of the Commercial & Investment Banking Digital & Platform Services team, where you will thrive in a fast-paced environment and each day will be unique! Join a results-oriented group that values attention to detail... 
    Work at office
    Monday to Friday

    Chase

    Jersey City, NJ
    5 days ago
  •  ...Executive Assistant In Chief Data Analytics Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the... 
    Work at office

    JPMorgan Chase

    Jersey City, NJ
    2 days ago
  •  ...Executive Administrative Assistant In Risk Management And Compliance Become an integral part of the Corporate Risk Management and Compliance team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides... 
    Work at office

    Chase

    Jersey City, NJ
    3 days ago
  • $17 - $19 per hour

     ...Additionally, Key Holders partner with the leadership team in driving activity to exceed store sales goals, help with team development and assist with store operational procedures as assigned. Boot Barn is where community comes first. We thrive on togetherness,... 
    Hourly pay
    Full time
    Work at office
    Local area
    Flexible hours
    Shift work
    Night shift

    Boot Barn

    Jersey City, NJ
    4 days ago
  •  ...Executive Assistant Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments... 
    Temporary work
    Work at office
    Local area
    Worldwide

    Morgan Stanley

    Jersey City, NJ
    3 days ago
  • $50k - $60k

    :   The Boys & Girls Club of Clifton is seeking a highly organized, initiative-taking and mission driven Executive Administrative Assistant to support our CEO. This individual will play a key role in ensuring the CEO’s day-to-day operations run smoothly, helping maximize... 
    Full time
    Work at office
    Immediate start
    Flexible hours
    Shift work

    Boys & Girls Club of Clifton, Inc.

    Clifton, NJ
    3 hours ago
  • $75k - $110k

     ...Job Description Job Description $75-$110,000+ DOE Executive Legal Assistant Current Law Firm Experience  and Bachelor's Degree A Must New York, New York Prestigious global litigation firm is seeking an exceptional Executive Assistant to support a high-profile... 
    Work at office
    Shift work

    Robert Hadley Associates

    New York, NY
    5 days ago
  • $60k - $100k

     ...Description What is the Opportunity? In this role, you will provide administrative assistance / coordination to Vice President. What will you do? Act as the key contact for the executive that you will be supporting. Calendar management including prioritizing, scheduling... 
    Full time
    Work at office
    Flexible hours
    Shift work

    RBC

    Jersey City, NJ
    23 hours ago
  •  ...Volunteer Executive Support / Operations Assistant Organization: A Free Bird | 501(c)(3) Nonprofit Location: Remote (NYC preferred) Commitment: 5–10 hours per week | Flexible schedule About Us A Free Bird empowers children and teens affected by cancer... 
    Work at office
    Remote work
    10 hours per week
    Flexible hours

    A Free Bird

    New York, NY
    2 days ago
  • $54k - $96k

    Walmart Data Ventures in Hoboken seeks an Executive Assistant to support legal leadership by managing complex calendars, coordinating meetings, and organizing events. The role requires effective communication, strong administrative skills, and proficiency in Microsoft Office... 
    Work at office

    Walmart Data Ventures

    Hoboken, NJ
    6 days ago
  •  ...variety in your workflow? Are you detailed in communication and execution? You like things tidy and ordered. Do you prefer operating...  ...individual to split their time between Front Desk and Executive Assistant roles. The position will be full-time and in-person working out... 
    Full time
    Internship
    Work at office
    Local area
    Relocation
    Flexible hours

    Brick & Patel LLP

    New York, NY
    4 days ago
  • $85k - $135k

    Thea Energy, Inc. is looking for an Executive Assistant in Kearny, NJ, to support the CEO and the executive team. Candidates should have over 5 years of experience, strong organizational and communication skills, and comfort in a dynamic startup environment. This position... 

    Thea Energy, Inc.

    Kearny, NJ
    5 days ago
  • $10k

     ...directly shape how companies move and manage billions, Ramp is the place to do it. About the Role Ramp is hiring an Executive Assistant to support senior leaders across our Go-To-Market Finance organization. This role sits at the intersection of a high-stakes,... 
    Full time
    Work at office
    Immediate start
    Home office
    Relocation package
    Flexible hours
    3 days per week

    RAMP

    New York, NY
    2 days ago
  • $10k

     ...Executive Assistant Ramp is hiring an Executive Assistant to support senior leaders across our Go-To-Market Finance organization. This role sits at the intersection of a high-stakes, high-confidentiality function — deal-making and financial oversight — and requires... 
    Full time
    Work at office
    Home office
    Relocation package
    Flexible hours
    3 days per week

    Colorwave Inc

    New York, NY
    3 days ago
  •  ...Executive Assistant Ramp is hiring an Executive Assistant to support senior leaders across our Legal and Go-To-Market Finance organizations. This role sits at the intersection of two high-stakes, high-confidentiality functions — deal-making and financial oversight —... 
    Work at office
    Immediate start
    3 days per week

    Paribus (Ramp)

    New York, NY
    3 days ago
  • $25 - $38.46 per hour

     ...Executive Administrative Assistant Location: 1301 Avenue of the Americas, New York New York Job Description Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team's needs. Handles confidential information... 
    Hourly pay
    Work at office
    Immediate start

    KeyCorp

    New York, NY
    4 days ago
  • $24 - $45 per hour

     ...Executive Assistant AmTrust Financial is seeking an Executive Assistant to support our CEO & Chairman, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. Responsibilities Coordinate international... 
    Work at office

    AmTrust Financial

    New York, NY
    3 days ago
  • $82.4k - $87.55k

     ...Executive Assistant AB InBev is the leading global brewer and one of the world's top 5 consumer product companies. With over 500 beer brands we're number one or two in many of the world's top beer markets: North America, Latin America, Europe, Asia, and Africa. ABI... 
    Work at office

    Ab InBev

    New York, NY
    12 hours ago
  • $90k - $126k

     ...Job Title : Executive Assistant Division :  Consumer Products Division Location :  New York, NY Who We Are At the heart of our company lies a dedication to innovation and progress. In all markets where we operate, we're committed to fostering excellence... 
    Work experience placement
    Summer work
    Work at office
    Work from home
    Worldwide
    Flexible hours

    L Oreal USA

    New York, NY
    3 days ago
  • $66.3k

     ...Description & Requirements Executive Assistant Join a rare opportunity to help build the future of a world-class arts organization from the ground up. As Executive Assistant , you'll play a pivotal role in launching the Edward Albee Unified Arts Center ,... 
    Work at office
    Local area

    Insperity

    New York, NY
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!